> This is the Markdown of a Backed Help Centre page, https://admin.backed.giving/help/administrator/applications/applications-list.md. Every page is listed at https://admin.backed.giving/help/llms.txt. > This page uses Backed's default terms, such as Funding Round and Application Template. An organisation may rename them, so read each as your organisation's own term if you've renamed it. `Applications > All applications` lists every application across your grant rounds that you are allowed to see. A grant's own `Applications` tab lists only that round's. `Application` and `Grant` are your organisation's own terms if you've renamed them. ## Table or board `All Applications` opens as a table. Use `View` at the top of the page to switch to `Board`, and back to `Table`. Backed remembers the view you chose, for you, in this browser. The board shows each grant round on the left with the number of its applications. Choose a round to see only its applications, or `All Grants` to see them all. The applications are grouped into a column for each status. Select an application's title to open it, or select `Details` to see its score progress and uploaded documents beside the board. Score progress appears only if you can open assessments. The board shows up to the first 200 applications. To search, filter or act on several applications at once, switch back to the table. The board uses the columns you've chosen for the table. If you've hidden the `Status` column, the applications appear under `Status not shown`, and if you've hidden the `Application` column, they appear as `Untitled`. A link to a filtered list, for example from a dashboard widget, and a guided tour always open the table. ## Find an application - Select `Search` and search by title, number or applicant. - Select `Filters` to narrow the list, for example by status, grant, program, stage or eligibility. `Clear filters` removes them all. - To find the applications the register check flagged, choose `Eligibility check failed` under `Status`. The `Register check` column shows the reason for each one. - The `Duplicate` column, which you can add under `Columns`, shows `Possible duplicate` or `Archived as duplicate`. Archived duplicates are hidden unless you choose them under `Archived duplicates`. See [Duplicate applications](../funding-rounds/duplicate-applications.md). - When your organisation uses Payments, the `Payment Status` column shows whether each application is `Unpaid`, `Partially paid` or `Paid`, from the milestone and application payments marked paid against its approved amount. To list only one of them, choose it under `Payment Status` in `Filters`. - Select a column heading to sort by it. The footer shows how many applications match, and the totals row adds up `Total requested` and `Total approved` for them. Each amount shows its round's currency code, such as `NZD 1,250.00`. When the applications are in more than one currency, the totals have one line per currency and are never added together. See [Currencies](../payments/currencies.md). The columns shown are your organisation's defaults from `Settings > Saved views`, and you can change them for yourself. See [View settings](../organisation/view-settings.md). ## Filter by category, assessor, status or date On `All applications`, `Filters` also narrows the list by `Funding Category`, `Assessor`, `Status` and `Submission date`, and each works together with your search. Tick one or more categories, or `No funding category` for rounds without one. The categories appear only if you can also open `Grants`. Choose an assessor to list only the applications assigned to them, at any stage of the assessment. Choose a status under `Status`. Under `Submission date`, enter the first day, the last day or both: both days are included, in your organisation's time zone. The filter button shows how many filters are on. `Clear filters` removes them, keeps your search and shows the full list again. `Funding Category` and `Assessor` are your organisation's own terms if you've renamed them. On a grant's `Applications` tab, `Filters` also has `Assessor` and `Submission date`, which work as they do on `All applications`. The tab has no `Funding Category` filter, because a grant has one category. The assessor list names every assessor in your organisation, so choosing one who has no assessment in this grant lists nothing. ## Filter by tags On `All applications` and a grant's `Applications` tab, `Filters` has `Include tags` and `Exclude tags`. Each lists your organisation's tags in their colours. Tick the tags, then choose under `Match`: - `Any`: `Include tags` lists applications with at least one of the ticked tags, and `Exclude tags` leaves out every application with any of them. - `All`: `Include tags` lists only applications with every ticked tag, and `Exclude tags` leaves out only those with every one. Use both together, for example to list applications tagged `priority` that are not tagged `shortlisted`. Each counts as one filter on the filter button, however many tags you tick, and `Clear filters` removes both. Your tags and their colours are kept under `Settings > Tags`: see [Application tags and auto-tag rules](../organisation/application-tags-and-auto-tags.md). `Withdrawn automatically` lists only the applications Backed withdrew because they sat unchanged for too long. Untick it to see every application again. ## A grant's counts At the top of a grant's `Applications` tab, three counts show how the round is going. Each counts only the applications you are allowed to see, and leaves out withdrawn and test applications. - `Started` counts every application in the round. - `Submitted` counts the ones with a submission date, the same date `All applications` shows as `Submission Date` and the `Submission date` filter reads. An application that is still with its verifier counts as started, not submitted, until it reaches you. - `Complete` is the submitted applications as a percentage of the started ones, rounded to the nearest whole number. It shows `0% Complete` while nothing has started. While the round is open, the line under the counts says when it closes, for example `Deadline closes today` or `Deadline closes in 3 days`, in your organisation's time zone. The counts are read again each time the list reloads, and when you come back to the page from another tab or window. ## Act on an application Open the row's actions menu. You see only the actions you are allowed to take on that application in its current state: - `View` opens the application. See [An application](an-application.md). - `View Conversation` opens the conversation with the applicant, when your organisation uses Conversations. - `Export Application` exports it as a PDF, with or without its uploaded files. See [Exporting applications](exporting-applications.md). - `Manage Collaborators` lists the people and organisations collaborating on the application. Search for an applicant by name or email address to add them, or untick one to remove them, then select `Update`. Nothing changes until you do. The item appears only if you can manage collaborators on that application, and either its grant allows adding them or it already has some. When adding is turned off for the grant, the popup says so and you can only remove them. - `Withdraw Application` moves it to `Withdrawn`. It can no longer be changed, and its history stays readable. - `Delete Application` deletes it. This cannot be undone. If the application changed after the list was read, Backed checks again what you can do with it and says so. ## Set eligibility for several applications Tick applications in a round's list and select `Set eligibility` to set the same verdict on all of them. See [Eligibility screener](../funding-rounds/eligibility-screener.md). ## Email the people behind these records To email everyone on this list, or the ones you tick, select `Broadcast`. See [Broadcasts](../communications/broadcasts.md). ## Suggest fund allocations for a grant While Funds is turned on and you can change funds, a grant's `Applications` tab has `Suggest Allocations` at the top. It proposes allocations from the funds linked to the grant, highest-scored application first, and saves nothing until you select `Accept Selected`, which saves at most 2,000 rows at once; any left over stay in the dialog to accept next. If the allocations have changed since the suggestions were made, or the year has turned, nothing is saved and the dialog offers `Suggest Allocations again`, which makes fresh proposals and discards the amounts you changed. See [Suggest allocations for a grant](../funds/allocations.md#suggest-allocations-for-a-grant). ## See also - [An application](an-application.md) - [Exporting applications](exporting-applications.md) - [Application tags and auto-tag rules](../organisation/application-tags-and-auto-tags.md)