> This is the Markdown of a Backed Help Centre page, https://admin.backed.giving/help/administrator/applications/exporting-applications.md. Every page is listed at https://admin.backed.giving/help/llms.txt.

> This page uses Backed's default terms, such as Funding Round and Application Template. An organisation may rename them, so read each as your organisation's own term if you've renamed it.

## Export one application

1. Open the application and select `Export as PDF`, or select `Export Application` in the row's
   actions menu on the applications list.
2. Choose what to export:
   - `Export as PDF`: one PDF of every page of the answers.
   - `Export as PDF and Uploaded Files`: one ZIP file holding the PDF and every uploaded file under
     its own name.
3. Wait while Backed prepares it, then select `Download`.

The export is made from the answers as they are at the time.

## Export the complete record for an OIA request

When you need everything held about one application, for example to answer an Official Information
Act request:

1. Open the application and select `Export as PDF`, or select `Export Application` in the row's
   actions menu on the applications list.
2. Select `Export complete record (OIA)`. The popup closes and Backed builds the record in the
   background.
3. On the application's page, select `Download complete record` once it appears under the actions.
   While the record is being built, the page says so.

The complete record is one ZIP file: a PDF of each record in the application's history with every
uploaded file, sorted into folders by record type, the decision record, and the application's audit
entries, with a manifest listing every file. Internal comments are left out.

If the record could not be made, the page says why; select `Try again` to build it again. Asking
again while a record is still being built follows that build rather than starting another.

`Export complete record (OIA)` is offered to people whose role can generate reports. You also need
Full Access to the application and to any earlier stage application it came from.

## Export a whole round

1. Open the actions menu on the grant round and select `Generate Bulk Export`.
2. Backed prepares the export and emails you when it is ready.
3. Select `Download Bulk Export` on the round.

Only one bulk export of a round is prepared at a time. A bulk export is held for a limited time; once
it has gone, generate a new one.

## Other exports

The `Portfolio` report exports its figures as CSV or XLSX. See [Portfolio](../reports/portfolio.md).

## See also

- [An application](an-application.md)