> This is the Markdown of a Backed Help Centre page, https://admin.backed.giving/help/administrator/assessments/assessment-sharing.md. Every page is listed at https://admin.backed.giving/help/llms.txt.

> This page uses Backed's default terms, such as Funding Round and Application Template. An organisation may rename them, so read each as your organisation's own term if you've renamed it.

You can share assessments with the people who need to read them: another assessor, the applicant
whose application was assessed, or a verifier. Each person or organisation you share with sees only
the assessments you add for them, read-only, in their own `Shared Assessments` area. The words
assessor, applicant and assessment follow your organisation's own terms if you've renamed them.

## Before you start

- You need `Can access Assessments` with `Full Access` to the assessments you share. An
  administrator with read-only access can see the shares but cannot start or change one.
- Only the fields and sections ticked `Shared Assessment` in the assessment form's builder are ever
  shown to the people you share with, so check those ticks on the form first.
- Verifiers can be chosen only when Verifiers are turned on for your organisation.

## Share assessments

1. Select `Assess > Sharing`, then select `Share Assessments`.
2. **Details.** Tick `Scrub scoring` to hide every score, and `Scrub assessor information` to hide
   who completed each assessment. Select `Next`.
3. **Sharing.** Search for and `Add` each assessor, applicant and verifier to share with. `Remove`
   takes one off again. Select `Next`.
4. **Add Assessments.** For each person or organisation, select `Add Assessments`. Narrow the list
   by assessment round or search by application or assessor, tick the assessments, then select
   `Add selected`. An assessment that cannot go to that person is shown unavailable with the reason:
   an assessor's own assessment, an application that is not the applicant's, or one already added.
   `Remove` takes an assessment off the list. Select `Next`.
5. **Publish.** Check the summary, then select `Publish 🚀`. It is available once there is someone
   to share with and each of them has at least one assessment.

Nothing is visible to participants until you publish. Published shares can't be withdrawn.

## The Sharing list

`Sharing` lists every share, the newest first: when it was started, whether it is a `Draft` or
`Published` and whether it scrubs the scores or the assessor, who started it, who it is shared with,
how many assessments it shares, and when and by whom it was published.

- A `Draft` you started with `Share Assessments` opens its wizard where you left it, so you can
  finish it later.
- A published share opens its summary: who sees which assessments.
- A share made from an assessment round's assignments always opens its summary, even while it is a
  `Draft`. It is published with its round, and you change it from the round's assignments, not
  here.

Sharing an assessment does not change its status or reopen it.

## See also

- [Assessment templates](assessment-templates.md)
- [Assignments](assignments.md)