> This is the Markdown of a Backed Help Centre page, https://admin.backed.giving/help/administrator/decisions/ai-drafting.md. Every page is listed at https://admin.backed.giving/help/llms.txt.

> This page uses Backed's default terms, such as Funding Round and Application Template. An organisation may rename them, so read each as your organisation's own term if you've renamed it.

`Draft with AI` and `Draft summary` write a first draft for you where you write the most. A draft
is only a suggestion: nothing is sent or saved until you accept it and save it the usual way.

## Before you start

- An Administrator must switch on `Administrator drafting` in your organisation's
  [AI assistance](../../integrations/ai-assistance.md) settings. While it is off, the buttons are
  hidden.
- You need permission to change the record you are drafting for: to edit the decision, to post in
  the application's conversation, or to edit the report.
- Your organisation's `Tone notes` in AI assistance tell every draft what voice to take, such as
  plain and warm.

## Where you can draft

- **A decision's personal message.** While you set up a decision, an open `Add personal message`
  offers `Draft with AI`. The draft is two to four sentences in keeping with the outcome. See
  [Funding decisions](funding-decisions.md).
- **A decision's letter.** When you `Edit` a decision's letter, `Draft with AI` sits under the
  letter. It drafts one paragraph to add to the letter as it stands, and `Accept` adds it after the
  letter's text, so your own wording is never replaced. See
  [Decision letters](decision-letters.md).
- **A conversation reply.** In an application's `Conversation`, the message box offers
  `Draft with AI`, a reply to the latest message. Nothing goes to the applicant until you select
  `Send`. See [An application](../applications/an-application.md).
- **A report summary.** A data table on a report offers `Draft summary`, one paragraph written from
  the table's totals as you see them. Only you can see or accept your summary, even on a shared
  report, and if your access to the report's records changes before you accept it, the card asks
  you to draft again. See [Building a data table](../reports/building-a-data-table.md).

Information requests don't offer `Draft with AI`.

## Accept, edit or discard

While the draft is written, you see `Drafting…`. The draft then appears in a card labelled
`AI-generated suggestion – nothing is sent until you save it`:

- `Accept` adds the text to the box or letter you are writing in, after anything already there.
- `Edit` lets you change the text first, then accept it.
- `Discard` drops it.

If a draft can't be written, the card offers `Retry`. A draft you leave for seven days without
accepting it is cleared, and the card asks you to draft again.

Accepting saves nothing to the record. The personal message is saved with the step, the letter with
your next change or when you leave it, and a report summary isn't saved with the report at all, so
copy it to where you need it.

## What the model is given

- **For a decision:** the application's number, title and answers, the outcome, the amount granted
  or the decline reason the applicant reads, the application's conditions and, for a letter, the
  letter's current text. Never the decision's internal rationale.
- **For a declined application:** assessors' names are replaced with `[Assessor]`, both in what the
  model reads and in what it writes back. The assessment score is left out unless the letter already
  carries a score personalisation token, and so is any sentence stating a score, such as one typed
  into the letter, both in what the model reads and in what it writes back.
- **For a conversation:** the application and the conversation's latest messages.
- **For a report:** the data table's totals only, never its rows.

Contact details and other personal details in the answers are left out unless your
[AI assistance](../../integrations/ai-assistance.md) settings allow them, and every model call is
in its audit log.

## When a decision has been sent

Once a decision is sent there is nothing left to draft into, so `Draft with AI` is no longer
offered. A draft that finishes after the decision was sent is discarded, and the card says so.