> This is the Markdown of a Backed Help Centre page, https://admin.backed.giving/help/administrator/decisions/decision-register.md. Every page is listed at https://admin.backed.giving/help/llms.txt.

> This page uses Backed's default terms, such as Funding Round and Application Template. An organisation may rename them, so read each as your organisation's own term if you've renamed it.

The `Register` tab, first in the strip above `Publication`, `Probity` and `Appeals`, lists every decision
your organisation has recorded, across all grant rounds. There is one row for each application a
decision covers, whether the decision was sent, is waiting in the decline queue, was revoked or
was deferred.

## What each row shows

- **Application, applicant and grant round**, and the decision's outcome.
- **Amount requested** and **Amount granted**, with the round's currency code, such as
  `JPY 12,500`. The totals under `Amount granted` have one line per currency and are never added
  together. See [Currencies](../payments/currencies.md).
- **Status**: `Sent`, `Queued`, `Revoked` or `Deferred`. Select the status to open the decision. A
  deferred row also says who deferred it, when, and the reason they gave.
- **Appeal**: the application's latest appeal, if it was appealed: `Submitted`, `Under review`,
  `Upheld` or `Dismissed`, and its reviewer. Select the status to open the appeal. See
  [Appeals](appeals.md).
- **Recommendation**: `Approve`, `Review` or `Decline`, and when it was recorded. This is the
  recommendation as it stands now. `Recorded or changed after the Decision was sent` means it was
  recorded or changed after this row's decision went out, so it is not what the decision-maker saw.
  Record or change one with `Record recommendation` on a decision's `Notification Details` step
  (see [Funding decisions](funding-decisions.md#notification-details)).
- **Recommender**: the person who recorded the recommendation. Where nobody recorded one, it names
  the person who created the decision.
- **Recommendation rationale**: why they recommended it, in their words. A long rationale shows its
  first three lines; select `Show more` to read the rest.
- **Review requests**: everyone asked to review the decision, in the order they were asked, with
  when each was asked and when they finished.
- **Decision-maker**: who sent the decision and when, and whether it went with `Approve and Send`
  or `Send`.
- **Approval limit relied on**: the approval limit the sender held at the moment they sent it. A
  later change to their limit does not change this. Decisions sent before Backed kept this read
  `Limit at send not recorded`.
- **Created**, **Sent via** and **Letter generated**, so you can follow each decision from the day
  it was created to the day its letter was made.

Use the column picker to choose which columns you see.

## Filter the register

Filter by grant round, program, outcome, status, sent date, decline reason or reviewer. Choose
`Deferred` under `Status` to see only deferred decisions.

## Export the register

Select `Export CSV` or `Export XLSX`. The file holds the decisions that match your filters, in the
columns you have on screen. Tick `Probity columns` first to export the fuller probity set instead,
which is the same whichever columns you see. Backed prepares the file in the background, and a
download link appears on the page when it's ready.

## Export a round's decision record

The [decision record](decision-record.md) sets out how a round's decisions were reached, with the
audit entry behind each fact.

1. Filter the register to one grant round. `Decision record` appears beside `Export XLSX`. It does
   not appear for several rounds or for none.
2. Select `Decision record`. Backed says `Preparing the decision record. This can take a minute.`
3. When it says `The decision record is ready.`, select `Download PDF` or `Download CSV`.

If the round holds no sent decision you can see, Backed says
`There is no sent decision here that you can see, so there is nothing for a decision record to hold.`
and makes nothing.

## Who can do this

Anyone who can see `Funding Decisions` can see the register for the grant rounds their data access
lets them see. Exporting it, or a round's decision record, also needs permission to generate
reports.

## See also

- [The decision record](decision-record.md)
- [Funding decisions](funding-decisions.md)
- [Appeals](appeals.md)