> This is the Markdown of a Backed Help Centre page, https://admin.backed.giving/help/administrator/decisions/publication.md. Every page is listed at https://admin.backed.giving/help/llms.txt.

> This page uses Backed's default terms, such as Funding Round and Application Template. An organisation may rename them, so read each as your organisation's own term if you've renamed it.

`Decide > Publication` lists the approved grants your organisation reports
on. Backed produces each file; you upload it to GrantConnect or the NSW Grants and Funding Finder,
or publish the 360Giving file on your own website. Backed never sends a file anywhere for you.

## Before you start

An Administrator turns each publication on in
`Settings > Profile and terms > Jurisdiction reporting`:

- `GrantConnect (Commonwealth)`
- `NSW Grants and Funding Finder`
- `Open data (360Giving)`, with your 360Giving identifier prefix, your organisation identifier and
  the licence you publish under

Each grant round then records what its publication needs in the round's `Reporting` panel, such
as GrantConnect's GO ID, or `Publish to 360Giving` and the field that describes each grant.

The page shows a tab only for each publication that is turned on. If none is, the page tells you
where to turn one on.

## The lines

Each tab lists the approved grants for that publication: the application, its recipient, the grant
round, the amount and, for GrantConnect and NSW, the date it's due.

- A grant is **due** once its offer is accepted, or once its contract is executed if your
  organisation uses Contracts. GrantConnect lines are due 21 days later, NSW lines 45 days later.
  Until then the line reads `Not yet due`.
- `Overdue` marks a due line past its due date.
- A grant whose decision is revoked reads `Withdrawn` and is left out of every later file.

### Gaps

A line that is missing something its file needs shows each gap under its status, such as `No ABN`,
`No GO ID` or `No grant dates`. GrantConnect publishes recipients' names, so a grant to an
individual is a gap there until you exclude it. The NSW and 360Giving files never name, address or
contact an individual: they read `Individual recipient`.

Fix a gap where it comes from: the applicant's registration for an ABN, the round's `Reporting`
panel for a GO ID, the contract for its dates.

### Exclude a grant

To leave a grant out of a publication, select `Exclude…` on its line, give a reason and select
`Exclude`. A reason is required, and it's kept with the publication record. Select
`Lift exclusion` to include the grant again.

## Produce a file

Select the button at the top of the tab: `Export for GrantConnect`, `Export NSW files` or
`Publish 360Giving file`.

While any due line on the page has a gap, the button is unavailable and the page says how many gaps
are left. If a line you can't see still has a gap, the page lists each line that stops the file and
its gaps instead of producing it. Fix or exclude each one, then try again.

A GrantConnect or NSW file marks every line it holds `Exported`. A 360Giving file holds every
published grant each time, so its lines don't change.

## The publication log

`Publication log` lists every file produced for the open tab, newest first: when, who by, how many
lines, the total and the licence. Each row has a download for every file it produced, so you can
download an earlier file as well as the latest. A file still being built reads `Preparing…` until
it's ready.

## Who can do this

Anyone who can see `Funding Decisions` can see the lines and the log. Excluding a grant, lifting an
exclusion and producing a file also need permission to generate reports. You see only the grants of
the rounds your data access lets you see, and a log row only if you can see every round it holds.