> This is the Markdown of a Backed Help Centre page, https://admin.backed.giving/help/administrator/funding-rounds/late-access.md. Every page is listed at https://admin.backed.giving/help/llms.txt.

> This page uses Backed's default terms, such as Funding Round and Application Template. An organisation may rename them, so read each as your organisation's own term if you've renamed it.

Once a grant round closes, applicants can no longer start or submit. Late access lets you give one
applicant their own deadline instead, with a reason, so they can do it themselves rather than you
completing the application on their behalf. The round stays closed for everyone else. `Grant`,
`Application` and `Applicant` are your organisation's own terms if you've renamed them.

## Before you start

- The round must be closed. The `Late access` tab appears on a round once its closing date has
  passed, including during any grace period.
- You need `Can access Funding Applications`, with Full Access to the round's applications. With
  Read Only access you can see the `Late access` list, but Backed refuses to allow or revoke late
  submission.

## Allow late submission for an applicant who has not started

1. Open the round and select the `Late access` tab.
2. Select `Allow late submission`.
3. Choose the applicant. Only approved applicants with no application in the round are listed; use
   `Search applicants` to narrow the list.
4. Enter the `Deadline`, a date and time in your organisation's time zone, and the `Reason`. Both
   are required.
5. Select `Allow late submission`.

The applicant's users are emailed with the deadline and the reason. Until the deadline, the round
shows as open to them, with "Late submission allowed until …", and they can start, edit and submit.

## Allow late submission for an application that has started

1. Open the application.
2. In `Actions`, select `Allow late submission`. It appears on a draft application in a closed
   round.
3. Enter the `Deadline` and the `Reason`, then select `Allow late submission`.

To reopen an application that was already submitted, use `Unlock with message` instead.

## See and revoke late access

The `Late access` tab lists each applicant with late access: their application, or `Not started`,
the deadline with `Open` or `Lapsed`, the reason and who allowed it. A lapsed entry stays listed
until you revoke it. To give more time after a deadline has passed, allow late submission again.

Select `Revoke` and confirm to end an applicant's late access. Anything they already submitted
stays submitted.

## The Late mark

Any application submitted after the round closed is marked `Late`, whether it was submitted under
late access, after `Unlock with message` or by you on the applicant's behalf. An application started
before the close and submitted within the grace period is on time. The mark shows on the
application with the reason, and in the `Late` column of the applications lists, which you can add
under `Columns`.