> This is the Markdown of a Backed Help Centre page, https://admin.backed.giving/help/administrator/funding-rounds/publish-and-unpublish.md. Every page is listed at https://admin.backed.giving/help/llms.txt.

> This page uses Backed's default terms, such as Funding Round and Application Template. An organisation may rename them, so read each as your organisation's own term if you've renamed it.

A grant round is a `Draft` until you publish it. Published, it is open to applicants from its
opening date; after its closing date it shows as `Closed`.

Labels that name `Grant` use your organisation's own term if you've renamed it.

## Publish a round

1. Open the round's set-up and go to the `Publish Grant` step.
2. Read the `Checklist - Funding Rounds & Grant Management`. Nothing there needs ticking: the checks
   a round must pass run when you publish.
3. For a private grant, check the `Invitation emails` content. Tick `Skip the invitation emails` to
   publish without sending them; invited applicants still see the grant.
4. Select `Publish Grant`.

If the round cannot be published yet, Backed lists each item to fix under
`This grant cannot be published yet`, for example a private grant with no invited applicants.

If text on the application form reads above your organisation's `Reading level target`, the step
also shows `Reading level above target`, listing each field with its school year and its longest
sentence. This is advice only: you can still select `Publish Grant`. Select
`Go to Application Form` to open the form step. See
[Form builder](../applications/form-builder.md) for how the reading level is worked out.

Once published, the page shows when it was published, any invitations sent, and its landing page.
Its set-up is locked while it is published.

Below the `Publish Grant` step sit the round's `Default split for new grants` and its `Co-funders`.
See [Sources of funds](../funds/sources-of-funds.md#a-rounds-default-split) and
[Co-funders on grants and rounds](../funds/co-funders-on-grants.md).

## Unpublish a round to change it

1. Open the published round and select `Unpublish & Edit`.
2. Confirm with `Unpublish`. The round returns to `Draft` and disappears from applicant dashboards
   until you publish it again. Applications already started or submitted are kept.
3. Make your changes, then publish it again.

To move only the closing date of a published round, use `Change the closing date` on the round's
page instead.

## List a round on Rounds

Rounds is Backed's grant-finding app for community organisations. A published public round whose
landing page is `Public access` is listed there while it is open, with an `Apply` button that sends people
to its landing page on your portal. Before they leave Rounds, they see your organisation's name and
your portal's address.

The `Rounds` card on the round's `Details` tab holds the `List on Rounds` switch. It is on for a
new round. Switch it off to keep a public round off Rounds; switch it on again to list it. The
switch works while the round is published, and the change reaches Rounds within the hour.

A private round or a test round is never listed, and its switch is greyed out. A round leaves
Rounds by itself when it closes, is unpublished, archived or deleted, or its landing page stops
being `Public access`.

## Test a round first

Choose `Test round` as the `Grant type` on the `Details` step to try the round before it goes live.
Only staff and the testers you list under `Testers` can see it on their dashboard or open its
landing page. Add each tester by the email address they sign in with, up to 200; a tester sees the
round once they have verified that address. Test rounds carry a `Test` badge.

Emails the round sends to applicants who are not on the list are not sent: `Email logs` shows them
as `Suppressed (test round)`. Administrators, and assessors assigned in the round, get their emails
as usual.

Applications started in a test round are test data. They are left out of the round's application
counts, and out of data tables unless you tick `Include test data` (see
[Build a data table](../reports/building-a-data-table.md)).

- `Clear test data` permanently deletes every test application in the round and everything attached
  to them: assessments, decisions, letters, conversations and files. The round, its testers, its
  email log and the audit trail are kept. If a test application has a contract, a milestone or a
  project, nothing is cleared.
- `Make live` stops it being a test round. Under `Who can see it`, choose `Public Grants` or
  `Private Grants`. Its tester list is kept. While the round still holds test applications,
  `Make live` is refused: select `Clear test data` first.

## Archive or delete a round

- `Archive` takes a round out of use: applicants can no longer see it or submit to it. Find it
  under the `Archived` status and `Unarchive` it later; it goes back to the status it had.
- `Delete Draft Grant` or `Delete Published Grant` removes a round. A round with applications or
  stages cannot be deleted; archive it instead. An archived round cannot be deleted until it is
  unarchived.

## See also

- [Create a grant round](create-a-grant-round.md)
- [Landing pages](landing-pages.md)