> This is the Markdown of a Backed Help Centre page, https://admin.backed.giving/help/administrator/funds/distribution-cycles.md. Every page is listed at https://admin.backed.giving/help/llms.txt.

> This page uses Backed's default terms, such as Funding Round and Application Template. An organisation may rename them, so read each as your organisation's own term if you've renamed it.

A distribution cycle distributes every fund that is due on a date. Each due fund's tagged share
becomes payment lines in one `Draft` batch, and its contestable share goes into the pool of each
grant (funding round) linked to it, split equally between them. Each fund's next distribution date
then moves on by its frequency.

This appears only when it is turned on for your organisation. It needs both the Payments and Funds
modules, and you need the `Can access Payments` permission. Labels that name `Fund` or
`Grant` use your organisation's own terms if you've renamed them.

Go to `Plan > Funds` and select `Run Distribution Cycle`, or select it on
`Award and pay > Payments`. Both open `Distribution cycles`. If you can see the list of cycles but
not `Run Distribution Cycle`, you can view cycles but not run one.

## Which funds are due

A fund is due when its `Next Distribution Date` is on or before the cycle date. A fund set to
`Ad hoc`, or with no next date, is never due. Funds that aren't due are left exactly as they are,
and their dates don't move. Set a fund's mode, share, frequency and next date on its form; see
[Add or edit a fund](fund-form.md).

## Run a cycle

1. Under `Cycle date`, choose the date. It starts on today's date in your organisation's time zone.
2. Select `Preview`. Backed shows what the cycle would do, changing nothing yet:
   - `Tagged lines to add`: how many payment lines the one batch would hold.
   - A row for each due fund, with its `Distributable` balance, its `Tagged lines` and
     `Tagged amount`, its `Contestable amount`, the amount for each linked grant under
     `Grant pools`, and its `Next date` after the cycle.
   - `Left out`: why a due fund adds nothing, such as "No available balance". A fund left out keeps
     its next date.
3. Select `Confirm` to run the cycle, or `Cancel` to leave it.

When the cycle has run, you see what it did and an `Open the batch` link to the `Draft` batch.
Review and submit the batch as usual. If no due fund had a tagged line, no batch is made.

`Confirm` can't be used when:

- a cycle has already been run on that date. Each date can have only one cycle.
- no fund is due on that date.
- the tagged lines are in more than one currency. A batch holds one currency.
- you changed the date after the preview. Select `Preview` again.

A `Tagged` fund puts its whole distributable balance into payment lines, a `Contestable` fund puts
it all into its grants' pools, and a `Hybrid` fund splits it by its tagged share. A fund's
record shows a hybrid fund's `Tagged Available` and `Contestable Available`; see
[A fund's record and its child funds](fund-record.md).

## Cycles already run

`Cycles run` lists every cycle, newest first: its `Cycle date`, the date it `Covers from` (the
previous cycle's date, or "The first cycle"), who ran it, how many funds it `Distributed` and
`Left out`, and a link to its batch. Select `Show more` to see older cycles.

On a phone, each fund in the preview and each cycle is shown as a card.

## See also

- [The fund list](fund-management.md)
- [Add or edit a fund](fund-form.md)
- [A fund's record and its child funds](fund-record.md)
- [Payment batches](../payments/payment-batches.md)