> This is the Markdown of a Backed Help Centre page, https://admin.backed.giving/help/administrator/funds/fund-form.md. Every page is listed at https://admin.backed.giving/help/llms.txt.

> This page uses Backed's default terms, such as Funding Round and Application Template. An organisation may rename them, so read each as your organisation's own term if you've renamed it.

Select `New Fund` at the top of `Plan > Funds` to add a fund. To change one, open its record and
select `Edit`. Both open the same form.

This appears only when it is turned on for your organisation. It needs both the Payments and Funds
modules, and you need the `Can access Payments` permission. Labels that name `Fund` use your
organisation's own term if you've renamed it.

## The fields

The form has these fields, in this order:

- `Name`. Required, and no two of your organisation's funds can share one.
- `Distribution Amount`: what the fund has to distribute. Required, and 0 or more. You can type
  `$12,500` or `12500.5`; it is saved as `12500.50`.
- `Recalculate Allocations`, only when you edit a fund and lower its `Distribution Amount`. Tick it
  to scale this year's allocations from the fund down in proportion; leave it unticked to keep
  them. See [Allocating applications to funds](allocations.md#recalculate-allocations).
- `Currency`. On a new fund it starts as your organisation's currency; choose another to hold the
  fund in it. Once a payment carries the fund, its currency can't change.
- `Tags`. Type a tag, then press Enter or type a comma to add it. Select a tag's `x` to remove it.
  A tag still in the box when you select `Save` is added too.
- `Description`.
- `Notes`. These are internal: only your team sees them.
- `External ID`: the fund's ID in your other systems, such as your investment manager's. Optional,
  but no two funds can share one.
- `Accounting Code`. See [Accounting Code](#accounting-code).
- `Anonymous`, `Anonymous Name` and `Donor Anonymity`. See
  [Keeping a donor anonymous](#keeping-a-donor-anonymous).
- `Parent Fund`. Search by name or `External ID`, then select a match to place this fund below it.
  A fund kept anonymous shows its anonymous name beside its own. Select `Clear parent` to make it a
  top-level fund. A fund can't be its own parent or sit below one of its own child funds.
- `Fund Type`.
- `Distribution Mode`: `Tagged`, `Contestable` or `Hybrid`. Only `Hybrid` asks for a
  `Tagged share (%)`, from 1 to 99; the rest goes to the contestable pool. `Tagged` is always 100%
  tagged and `Contestable` always 0%.
- `Distribution Frequency` and `Next Distribution Date`.
- Your custom fund fields, under `Custom fields`, in the order they are set up. Each has the control
  for its type: text, long text, a number, an amount, a date, `Yes` or `No`, or a list of options. A
  field marked with an asterisk is required.

Select `Save` to save the fund and open its record, or `Cancel` to leave without saving. `Cancel`
goes back to the fund's record, or to the fund list from a new fund.

## Accounting Code

`Accounting Code` appears only while an accounting integration is connected for your
organisation. Backed doesn't check the code against your accounting system: enter it as that
system shows it, up to 50 characters.

If the integration is disconnected, the field disappears from the form and the record, but the code
is kept. It shows again, unchanged, when an integration is connected again.

## Keeping a donor anonymous

`Donor Anonymity` has three choices:

- `Named`: the fund's own name is shown everywhere.
- `Anonymous to the public`: the public sees the `Anonymous Name`, while the applicants the fund
  pays still see its own name, such as on their letter of offer.
- `Anonymous`: everyone outside your team sees the `Anonymous Name`, applicants included.

Your team always sees both names.

`Anonymous` and `Donor Anonymity` move together. Ticking `Anonymous` sets `Donor Anonymity` to
`Anonymous`, and unticking it sets it back to `Named`. Choosing `Anonymous` under `Donor Anonymity`
ticks the box, and choosing either of the other two unticks it.

For either anonymous choice, `Anonymous Name` is required: it is the name shown in place of the
donor's. Leave it blank and the form says "Anonymous Name can't be blank".

## When a save is refused

Each problem is shown on the field it is about, and the first one is also shown above the form:

- "Name can't be blank" when `Name` is empty.
- "Name has already been taken" when another of your organisation's funds has that name. Names are
  compared without regard to capitals.
- "External ID has already been taken" when another fund has that `External ID`.
- "Distribution Amount must be 0 or more" when the amount is empty, negative or not a number.

If someone else changed the fund after you opened the form, the form says so. Reload the page to see
their changes, then make yours again.

## See also

- [The fund list](fund-management.md)
- [A fund's record and its child funds](fund-record.md)