> This is the Markdown of a Backed Help Centre page, https://admin.backed.giving/help/administrator/organisation/sandbox.md. Every page is listed at https://admin.backed.giving/help/llms.txt.

> This page uses Backed's default terms, such as Funding Round and Application Template. An organisation may rename them, so read each as your organisation's own term if you've renamed it.

A sandbox is a copy of your organisation's configuration with none of its people or records. It has
its own address and shows a `SANDBOX` banner on every screen, so you can rehearse a round, train
staff or test an integration without touching anything real. It sends no email: messages are kept
in its `Email logs` as `Captured — not sent`.

You need the `Can access Organisation settings` permission. The sandbox is on the `Sandbox` tab of
`Settings > Profile and terms`.

## Create a sandbox

1. Go to `Settings > Profile and terms` and select the `Sandbox` tab.
2. Select `Create sandbox`.

The sandbox is made at once and filled with a copy of your settings, terminology, brand,
registration types, forms, rounds (as drafts), email templates, reminders and Admin Groups. No
applications, applicants, assessments, decisions, payments, files or audit entries are copied. The
tab lists each step as it finishes and shows `Ready` when the copy is done; you can leave the page
while it runs.

An organisation has one sandbox at a time. If one already exists you see `This Organisation already
has a sandbox. Open it, refresh it or delete it instead.`

## Open the sandbox

Select `Open sandbox`. The sandbox opens in the same browser tab, on its own address. The first time
you open it you are given a membership of the sandbox with the same roles and Admin Groups you hold
in your live organisation. Other Administrators with the same permission open it the same way;
nobody can be invited into a sandbox.

To test as an applicant, sign up on the sandbox's address. A sandbox holds at most 20 people and
takes files of up to 50 MB.

## Refresh from live

Refreshing deletes everything in the sandbox — test applications, test applicants and every change
made there — and puts a fresh copy of your live configuration in its place on the same address.

1. Select `Refresh from live`.
2. Type your organisation's name exactly as it is written, capitals and spaces included.
3. Select `Refresh from live`. The button is unavailable until the name matches.

If the copy stops before it finishes, the tab shows `Not finished` with the reason. Select `Refresh
from live` to start it again, or delete the sandbox.

## Delete the sandbox

1. Select `Delete sandbox`.
2. Select `Delete sandbox` again to confirm.

The sandbox closes at once and nobody can sign in to it. Everything in it is deleted within 24 hours.
Your live organisation is not changed, and you can create a new sandbox afterwards.

## Unused sandboxes are deleted

A sandbox nobody opens for 90 days is deleted. The tab shows the date under `Deleted if not used
by`. Fourteen days before, every Administrator who can manage the sandbox is emailed, and the tab
says when it will be deleted. Opening the sandbox before then starts the 90 days again.