> This is the Markdown of a Backed Help Centre page, https://admin.backed.giving/help/administrator/outcomes/reporting-access-and-acting-captains.md. Every page is listed at https://admin.backed.giving/help/llms.txt.

> This page uses Backed's default terms, such as Funding Round and Application Template. An organisation may rename them, so read each as your organisation's own term if you've renamed it.

Two pages under `People` decide who takes part in quarterly reporting: `Reporting access` and
`Acting captains`. This appears only when it is turned on for your organisation.

## Reporting access

`People > Reporting access` lists your organisation's owners and administrators and what each can do
in quarterly reporting. A reader reads every Epic's finalised reports. A Captain is chosen on the
Epic's set-up and reads the other Epics as a reader does.

- Select `Give reading` to make someone a reader. From their next request they read every Epic's
  finalised reports, and are given `Can generate reports` and `Can generate document reports` if they
  do not already hold them.
- Select `Take reading away` to stop it. Nothing they wrote is removed.
- Select `Invite a partner contact` or `Invite a co-funder user` to invite someone from a partner or a
  co-funder. They are not listed here: each belongs to its partner or co-funder.

## Appoint an acting captain

An acting captain covers one Epic's Captain for a window of time, with a reason, while the Captain
is away. They must be an administrator who already writes reports, and they hold exactly the
Captain's write access on that Epic for the window, and nothing else.

1. Go to `People > Acting captains` and select `Appoint an acting captain`.
2. Choose `Which Epic` and `Who is covering`.
3. Set `From` and `Until`, and say `Why`.
4. Select `Appoint`.

The window closes on its own; nobody has to end it. To end it early, select `End`. An appointment is
ended rather than deleted, so every one stays on the list.

`Partner delegates` below lists the people a partner organisation has let complete its returns for
a set time. Partners give and revoke these themselves; the list is read-only.

## See also

- [Epics and projects](epics-and-projects.md)
- [Co-funders and their packs](co-funders.md)
- [Administrators and permissions](../users/administrators-and-permissions.md)