> This is the Markdown of a Backed Help Centre page, https://admin.backed.giving/help/administrator/payments.md. Every page is listed at https://admin.backed.giving/help/llms.txt.

> This page uses Backed's default terms, such as Funding Round and Application Template. An organisation may rename them, so read each as your organisation's own term if you've renamed it.

Payments is where your organisation records what it pays to applicants. You gather payments into a
payment batch, someone reviews it, and once it is approved you mark it as paid. Each payment stays on
the milestone or application it pays.

This appears only when it is turned on for your organisation. The `Payments` menu also needs the
`Can access Payments` permission; approving a batch needs `Can approve Payment Batches`.

Labels that name `Payment`, `Payment Batch`, `Milestone`, `Application` and `Applicant` use your
organisation's own term if you've renamed it.

## What a batch holds

A payment batch is a list of payments made together. Each payment is one of three kinds:

- a Milestone Payment, for an approved milestone;
- an Application Payment, for an approved application with no milestone;
- a Contact Payment, for an applicant who is not paid against an application.

## A batch's statuses

- `Draft`: being prepared. You can change it or delete it.
- `Sent for Review`: waiting for the reviewer you chose. It can still be deleted.
- `Approved`: approved for payment. It can no longer be deleted.
- `Paid`: marked as paid.

## See also

- [Payment batches](payment-batches.md)
- [All payments](all-payments.md)
- [Building a payment batch](building-a-batch.md)
- [Reviewing and approving a payment batch](review-and-approval.md)
- [A payment batch's page and marking it paid](marking-paid.md)
- [Exports and bank files](exports-and-bank-files.md)
- [Payment letters](payment-letters.md)
- [Paying a milestone from its page](single-payments.md)
- [Refunds, repayments, holds and void and reissue](refunds-and-corrections.md)
- [GST on payments](gst.md)
- [Index series](index-series.md)
- [Indexation of contract payments](indexation.md)
- [Payment permissions and separation of duties](permissions-and-separation.md)
- [Frequently asked questions about payments](faq-payments.md)