> This is the Markdown of a Backed Help Centre page, https://admin.backed.giving/help/administrator/payments/all-payments.md. Every page is listed at https://admin.backed.giving/help/llms.txt.

> This page uses Backed's default terms, such as Funding Round and Application Template. An organisation may rename them, so read each as your organisation's own term if you've renamed it.

`All payments` lists every payment you can see, newest paid first: those in a payment batch, and
those made outside one, such as a payment added on a milestone's page or one your accounting system
recorded. Open it from the `All payments` tab beside `Payment Batches` under
`Award and pay > Payments`.

This appears only when it is turned on for your organisation, and you need the `Can access
Payments` permission. You see only the payments you can see in `Payment Batches`. Labels that name
`Application` and `Milestone` use your organisation's own term if you've renamed it.

## What each row shows

- `Recipient`, the `Application` number and the `Milestone` the payment pays, where it has one.
- `Amount` and `GST` in the payment's own currency, such as `AUD 1,250.00`. An in-kind payment shows
  its declared value.
- `Paid date` and `Status`: `Pending Approval`, `Approved`, `Paid` or `Voided`.
- `Batch`: the payment batch it was paid in, which opens the batch's page. It is blank for a payment
  made outside a batch.
- `Bill`: the bill number in your accounting system and its sync status, `Synced`, `Not synced` or
  `Flagged for manual sync only`. `No bill yet` means no bill has been made for it. A payment your
  accounting system recorded against a payment's bill shows that bill. Only bills in the accounting
  system you're connected to now are shown: after you connect to a different one, bills made in the
  old one no longer appear.
- `Refunds`: what has been `Received` back and what is still `Expected`, for a payment with refunds.

Choose more or fewer columns with the column chooser, such as the payment's `Type`.

## Find the payments for a month

- Set `Paid date` to the month's first and last days.
- Use `Status` to show only `Paid` payments, or any other status.
- Use `Batch` to show only payments `In a batch` or those with `No batch`. Leave it empty to see
  both.
- Select `Advanced filters` to find the payments of one batch with `Payment batch`, or of one
  funding round.
- Search by batch title or payment reference.

## Export the list

Select `Export` to download the list as a CSV file, with the filters, search and sort you have set.
The file has each payment's bill status and its refunds received and expected in their own columns.

An export holds at most 5,000 payments. If your list has more, you're asked to narrow it: set a
shorter `Paid date` range, such as the first half of the month, export it, then export the rest.

`Export` needs the `Can access Payments` permission and `Can generate reports` or `Can generate
document reports`. Every export is recorded in the audit log.

## See also

- [Payment batches](payment-batches.md)
- [Refunds, repayments, holds and void and reissue](refunds-and-corrections.md)
- [Exports and bank files](exports-and-bank-files.md)