> This is the Markdown of a Backed Help Centre page, https://admin.backed.giving/help/administrator/payments/cashflow.md. Every page is listed at https://admin.backed.giving/help/llms.txt.

> This page uses Backed's default terms, such as Funding Round and Application Template. An organisation may rename them, so read each as your organisation's own term if you've renamed it.

`Cashflow` shows what your organisation still has to pay: every payment in a batch that is not yet
paid, grouped by the month it is scheduled for. It is a planning view. Nothing on it changes a
payment.

This appears only when it is turned on for your organisation, and you need the `Can access
Payments` permission. You see only the payments you can see in `Award and pay > Payments`.

## Read the cash by month

`Cash by month` has one row for each month and currency, earliest month first. Each row shows the
`Amount`, the `GST Amount` and how many `Payments` it counts.

- Each currency is totalled on its own row. Backed never converts an amount or adds two currencies
  together, so a month with payments in AUD and NZD has two rows.
- Payments with no scheduled date are listed last, under `Unscheduled`.
- A payment leaves `Cashflow` once it is paid or voided.

## Set or clear a scheduled date

A payment's scheduled date is the day you plan to pay it. It never changes the payment date.

- In a batch that is `Draft` or `Sent for Review`, enter the date in the payment's `Scheduled date`
  on `Payees and amounts`. It saves when you leave the field. Select `Clear` to take it off. A
  milestone payment starts with the milestone's due date. See
  [Building a payment batch](building-a-batch.md).
- On a milestone's page, select `Edit` on the payment, enter the `Scheduled Date` or select `Clear`,
  then save. This works while the payment is `Pending Approval` or `Approved`. See
  [Paying a milestone from its page](single-payments.md).

A paid or voided payment keeps the scheduled date it had.

## Read the in-kind schedule

`In-kind schedule` lists the goods and services still to be delivered, by the month they are
scheduled for, with those not yet scheduled last. Each row shows the `Description`, the `Quantity`
and `Unit`, the `Declared value` in its currency, the applicant, the application number, the
`Scheduled Date` and the `Status` (`Unprocessed` or `Processing`).

In-kind deliveries are never counted in the cash figures. See [In-kind grants](in-kind.md).

## Narrow and export

1. Choose a grant round under `Grant`, or a `Payment Type` (`Milestone Payment`, `Application
   Payment` or `Contact Payment`). Both sections follow the filters.
2. Select `Export CSV` to download the same payments, one row each, under the same filters. An
   export holds at most 5,000 payments; narrow the filters to export more.

## See also

- [Payment batches](payment-batches.md)
- [In-kind grants](in-kind.md)