> This is the Markdown of a Backed Help Centre page, https://admin.backed.giving/help/administrator/payments/exports-and-bank-files.md. Every page is listed at https://admin.backed.giving/help/llms.txt.

> This page uses Backed's default terms, such as Funding Round and Application Template. An organisation may rename them, so read each as your organisation's own term if you've renamed it.

From an approved or paid batch's page you can export the batch for your finance team, or make a
bank file to upload to your bank. A batch that isn't approved yet can't be exported.

You need the `Can access Payments` permission, `Can generate reports` or `Can generate document
reports`, and full access to every payment in the batch. The file is made in the background and
only you can download it.

## Export the batch

Select `Export`, choose `CSV` or `Excel (XLSX)`, then `Export`. When the file is ready, select its
name to download it.

- There is one row per payment, with the batch title, payment type, recipient, bank account,
  application number and title, contract number, milestone, amount, GST amount, payment date,
  payment category and fund.
- The bank account is filled in only where you can read the contract or applicant it comes from.
  Otherwise the cell is blank.
- Exporting doesn't change the batch's status. It is recorded with your name and the time, and the
  dialog lists the batch's earlier exports and bank files.

## Export for Accredo

If Backed has arranged Accredo for your organisation, an approved or paid batch that pays money also
shows `Export for Accredo` beside `Export`. An in-kind batch can't be exported for Accredo. It needs
the same access as `Export`: with `Read Only` access to a payment in the batch, Backed makes no
file. It downloads an Accredo import file straight away, and leaves out any payment whose applicant
has no `Accredo Bank Account Number`.

An Accredo export is listed with the batch's earlier exports and bank files. After it, editing or
deleting one of the batch's payments asks you to confirm first, as after any export. See
[Accredo](../../integrations/accredo.md).

## Make a bank file

Select `Bank file`. The format follows your organisation's currency:

- Australian dollars: an ABA file (BECS direct entry).
- New Zealand dollars: an NZ Direct Credit file in your bank's layout.
- Any other currency: bank files can't be made.

The dialog shows how many payments the file pays and their total, including GST. Choose the
processing date (today, or up to 30 days ahead) and, if you like, a description of up to 12
characters for the bank statement. Then select `Make bank file`. When it is ready, select its name to
download it. The file's SHA-256 fingerprint is shown so your finance team can check the upload.

### Payments left out

A payment is left out of the bank file, and listed with the reason, when:

- no bank account is kept for it;
- the BSB, or the NZ bank and branch, is not valid;
- the account number is too long;
- you can't read the contract or applicant the bank account comes from;
- the account number changed after the batch was approved: "account changed since approval – verify
  before paying". Verify the new number, then make the file again. See
  [Verifying bank accounts](bank-account-verification.md).

Pay those payments another way, or fix the bank account and make the file again. If every payment
is left out, there is no file to make.

### Bank file settings

A bank file needs your organisation's bank file settings: for ABA, the financial institution, user
name, APCA user ID, remitter name and debit BSB and account; for NZ, the debit account and your
bank. If any are missing, Backed says "Bank file settings are incomplete. Complete them in Settings
> Organisation > Payments, then try again." Someone who can edit the organisation's settings fills
them in.

To fill them in, open `Settings > Profile and terms > Payments`. The page has two groups, `ABA files
(Australian dollars)` and `NZ Direct Credit files (New Zealand dollars)`, and says under each whether
a file can be made yet.

- A saved debit account is never shown again: the page says "Saved account ending" and its last
  digits. Leave the account blank to keep it, type a new number to replace it, or select `Remove
  the saved account`.
- The BSB is six digits, the APCA user ID six digits, the financial institution three letters, the
  user name up to 26 characters and the remitter name up to 16.
- Choose your bank for NZ files: ANZ, ASB, BNZ or Westpac. ANZ is used until you choose.
- If a field can't be saved, the page says what to fix under that field. If someone else saved the
  settings while you were editing, select `Reload` and make your changes again.

### Show scheduled payment dates to applicants

The same page has a `Payments` section with one switch, `Show scheduled payment dates to
applicants`. It is off by default. When it is on, applicants see the scheduled date of each payment
that hasn't been paid yet on their grant's Payments page; while it is off, they see each payment's
status without its date. The change applies the next time an applicant opens the page.

The switch saves as soon as you change it, and says "Organisation settings saved". If someone else
saved the organisation's settings first, it goes back and says so: reload the page and change it
again. Only someone who can edit the organisation's settings sees the switch. See
[Payments and payment letters](../../applicant/payments.md) for what applicants see.

### Index series

The same page holds `Index series`, the index figures your finance team keeps. See
[Index series](index-series.md). Someone with `Can access Payments` who can't edit the organisation's
settings sees only that section.

## See also

- [A payment batch's page and marking it paid](marking-paid.md)
- [Payment letters](payment-letters.md)
- [Verifying bank accounts](bank-account-verification.md)
- [Accredo](../../integrations/accredo.md)
- [Payments](index.md)