> This is the Markdown of a Backed Help Centre page, https://admin.backed.giving/help/administrator/payments/in-kind.md. Every page is listed at https://admin.backed.giving/help/llms.txt. > This page uses Backed's default terms, such as Funding Round and Application Template. An organisation may rename them, so read each as your organisation's own term if you've renamed it. An in-kind grant gives goods or services rather than money: ten laptops, forty hours of mentoring, a tonne of seed. Backed records what is given, how many, the unit it is counted in and its declared value, and keeps it apart from cash everywhere. An in-kind award grants no cash. Its amount is $0, so your committed and paid cash figures never include it. ## The details an in-kind award needs Wherever you choose `In-kind` under `Amount type`, the amount field is replaced by four details, all required: - `What is given`: the goods or services, in the words the letter and the payment will use. - `Quantity`: how many, more than 0. - `Unit`: what one is counted in, such as laptops, hours or tonnes. - `Declared value`: what they are worth, more than 0, in the record's currency. If one is missing, or the quantity or value is 0, Backed marks the fields to fix and saves nothing. ## On a funding decision On a funding decision's `Notification Details` step, each approved application has an `Amount type`. Choose `In-kind` and enter the four details instead of an `Amount granted`. They save when you leave the last field. Choose `Cash` to go back; the `Amount granted` is filled from the requested amount again. A line keeps its amount type once the decision is sent or queued to send, and an application that has already been paid stays cash. See [Funding decisions](../decisions/funding-decisions.md). ## On a milestone When you create a milestone, or select `Edit Milestone` on its page, choose `In-kind` under `Amount type` and enter the four details instead of a `Funding amount`. The milestone's page then shows what is given, such as `10 laptops ยท NZD 15,000.00`, as its amount. A milestone whose amount comes from its deliverables form is always cash. Once a milestone has a payment, it can no longer change between cash and in-kind, and its details can't change while a payment is pending, approved or completed. See [Milestones and batches](../milestones/milestones-and-batches.md). ## In payment batches and when it is delivered An in-kind milestone is paid through an in-kind payment batch, never in a cash batch, a bank file or a bill. When you create a batch, choose `In-kind` under `Type`. The choice is fixed once the batch is created, and the batch offers `Add Milestones` only, listing in-kind milestones. An in-kind payment's status reads `Unprocessed` until its batch is approved, then `Processing`, then `Completed`. Once the goods or services are delivered, open the batch and select `Mark completed` on one payment, or on the batch to complete every payment in it. Recipients are notified, and the batch is marked once its last payment is complete. See [Batch details](marking-paid.md). ## In Cashflow and the totals `Payments > Cashflow` lists in-kind deliveries still to come under `In-kind schedule`, apart from the cash. An application's or contract's tranches and a round's `Budget` show `In-kind support` beside the cash figures: the declared value in each currency, how much of it is completed, and one row per unit, such as `10 laptops` and `40 hours`, each with its value in its currency. Two units are never added together, and none of it is counted in the cash figures. See [Cashflow](cashflow.md). ## See also - [Cashflow](cashflow.md) - [Funding decisions](../decisions/funding-decisions.md) - [Milestones and batches](../milestones/milestones-and-batches.md)