> This is the Markdown of a Backed Help Centre page, https://admin.backed.giving/help/administrator/payments/single-payments.md. Every page is listed at https://admin.backed.giving/help/llms.txt.

> This page uses Backed's default terms, such as Funding Round and Application Template. An organisation may rename them, so read each as your organisation's own term if you've renamed it.

Each milestone's page shows its payments, under `Details`. You can pay a milestone there without
putting it in a payment batch, and correct or remove a payment later.

This appears only when Payments is turned on for your organisation, and you need the `Can access
Payments` permission. You see only the buttons your permissions allow. Labels that name `Milestone`
and `Payment Batch` use your organisation's own term if you've renamed it.

## What has been paid

The `Payments` section starts with three figures:

- `Funding amount`: what the milestone is worth.
- `Paid to date`: the payments that are `Paid`.
- `Outstanding`: what is left to pay. It never goes below zero.

Below them is every payment of the milestone, whatever its status, with its amount, GST amount, paid
date, payment category, status and the payment batch it is in, or "—" for a payment added here.

A payment in a batch that is still `Pending Approval` or `Approved` is listed and marked `Not
counted`. It does not count toward `Paid to date` until the batch is marked as paid.

## Add a payment

Select `Add Payment`. The amount starts at what is outstanding; change it for a part payment, and
enter the date it was paid. Choose a payment category if your organisation uses them. The payment is
recorded as `Paid` straight away, and the milestone shows as paid or partly paid. When your
organisation uses Funds you can also name the `Fund` the payment is made from; it starts with none.

If the milestone also has unpaid payments in a payment batch, Backed says so before you add it:
"This Milestone also has unpaid payments in a Payment Batch totalling" the amount still waiting.
You can still add the payment.

You can add part payments until nothing is outstanding. Once the milestone is paid in full,
`Add Payment` is no longer offered and the section says the milestone is paid in full. A milestone
that is not approved yet, has no amount, or is waiting on its contract or conditions says that
instead.

## Edit a payment

Select `Edit` on a payment to change its amount, paid date, GST treatment, GST amount, tax rate or
payment category. Saving keeps the payment's status. The old and new values are kept in the
payment's history, and the milestone's paid and outstanding figures follow the new amount.

The form also has a `Scheduled Date`, the day you plan to pay. Enter a date to set it, or select
`Clear` to take it off, while the payment is `Pending Approval` or `Approved`. It never changes the
paid date. Once a payment is paid or voided its scheduled date is kept as it was, and the form says
so. [Cashflow](cashflow.md) totals unpaid payments by the month of this date.

When your organisation uses Funds, the form also shows the payment's `Fund`. You can change or clear
it while the payment is `Pending Approval`. Once the payment is approved it can't change, and the
form says so. See [Funds in payments](/administrator/funds/funds-in-payments).

If the payment is in a batch that has been exported, Backed tells you the file already exported
does not change.

[How GST is worked out on a payment](gst.md)

## Delete a payment

Select `Delete` on a payment. Backed asks "Delete this payment? This cannot be undone." Once deleted,
the payment no longer counts toward the milestone, its application, its batch or its fund, and the
deletion is kept in the history with who did it and when.

A payment in a batch that is still being prepared is removed from the batch instead, so it has no
`Delete` here.

## A payment's history

Select `History` on a payment to see everything that happened to it, newest first, with who did it,
when, and the old and new values. Nothing in it can be changed.

`Export` in the history saves it as a `CSV` or `Excel` file, using the filters it shows, and the file
downloads at once. You need `Can generate reports`. See
[Export one record's history](../audit/audit-log.md#export-one-records-history).

## Refunds, holds and returned payments

A `Paid` payment offers `Record refund` and `Void and reissue` on its row, and the section offers
`Hold` and `Release` to keep the milestone from being paid for now. A milestone paid more than its
funding amount shows `Overpaid` with the amount. See
[Refunds, repayments, holds and void and reissue](refunds-and-corrections.md).

## See also

- [GST on payments](gst.md)
- [A payment batch's page and marking it paid](marking-paid.md)
- [Building a payment batch](building-a-batch.md)
- [Payments](index.md)
- [Refunds, repayments, holds and void and reissue](refunds-and-corrections.md)