> This is the Markdown of a Backed Help Centre page, https://admin.backed.giving/help/administrator/registrations/importing-and-adding-applicants.md. Every page is listed at https://admin.backed.giving/help/llms.txt.

> This page uses Backed's default terms, such as Funding Round and Application Template. An organisation may rename them, so read each as your organisation's own term if you've renamed it.

You can add applicants yourself instead of waiting for them to register: one at a time, or many at
once from a file.

Labels that name `Applicant` use your organisation's own term if you've renamed it.

## Before you start

You need a registration type to add applicants to. If there is none, the page says one is created
under `Settings > Profile and terms > Registrations`. See
[Registration templates and types](registration-templates.md).

## Add one applicant

1. Go to `Applications > Applicants` and select `Add Applicant`.
2. Choose a `Registration Type`.
3. For an organisation, enter the `Entity name`. Then enter the first name, last name and email of
   the person who acts for it.
4. Tick `Invite Applicant to the system?` to send them an invitation email now. Unticked, nothing
   is sent and the applicant reads `Unclaimed` until you invite them.
5. Select `Create`.

## Import applicants from a file

1. Go to `Applications > Applicants` and select `Import Applicants`.
2. Choose a `Registration Type`, then select `Download the Template`.
3. Fill in one row per applicant: `First Name`, `Last Name`, `Email` and, for organisations,
   `Entity Name`.
4. Upload the completed CSV file, of up to 500 rows (2 MB).
5. Tick `Invite applicants to the system?` to send each new applicant an invitation email.
   Unticked, nothing is sent and they read `Unclaimed` until invited.
6. Check the preview. Each row says `This record will be imported` or
   `This record will not be imported`, with the reason: a missing name, an invalid email, a
   duplicate email in the file, or an email that belongs to someone who cannot be an applicant. An
   email that belongs to an existing user is attached to them.
7. Select `Import`. A large file carries on importing if you close the window.

If no row can be imported, correct the file and upload it again.

## See also

- [Applicants](applicants.md)