> This is the Markdown of a Backed Help Centre page, https://admin.backed.giving/help/administrator/reports/gaming-trust-grants-report.md. Every page is listed at https://admin.backed.giving/help/llms.txt.

> This page uses Backed's default terms, such as Funding Round and Application Template. An organisation may rename them, so read each as your organisation's own term if you've renamed it.

Some funders publish, for each period, the grants they made: who received each grant, what it was
for, how much was approved, when it was decided and when it was paid. A New Zealand class 4 gaming
trust is one. The `Gaming trust grants` Standard Report gives you that list from your applications.
It lists what Backed holds; check what your regulator or auditor asks you to publish before you
send it.

## Before you start

You need `Can create/update reports` to start the report from a Standard Report, and `Can generate
reports` to run and export it. The report needs Payments turned on for your organisation.

Tag the purpose question once. The report's purpose column is the answer to the question on your
application form tagged `purpose`. It has no other source, so `Use this report` is refused with
"Tag a question “purpose” on your Application form before you use this report." until a question
carries the tag:

1. Open your application form in the Form Builder and select the question that asks what the
   grant is for.
2. Under its tag, select `Create new Tag` and name it `purpose`, or choose `Select a Tag` and pick
   `purpose` if another form already uses it.
3. Save the form. Tag the same question on each round's application form with the same tag.

See [Field tags](../applications/field-tags-and-field-events.md#field-tags).

## Start the report

1. Go to `Report > Data reports`.
2. Under `Standard Reports`, select `Use this report` on `Gaming trust grants`.

The new Report opens, saved as your own copy, with one data table of applications and these
columns:

| Column | What it shows |
| --- | --- |
| `Applicant Name` | The recipient |
| `purpose` | The answer to the question tagged `purpose` |
| `Approved Amount` | The amount approved |
| `Decision Date` | When the approval was sent |
| `Payment Dates` | The date of each payment marked paid, earliest first, one per line |

Its saved filter keeps approved applications only: `Current Status` is `Approved`. A declined
application never appears, and an application with no payment marked paid shows `Payment Dates`
blank.

## Choose the period

1. Select `Filters`.
2. Under `Saved filters`, select `Add filter`, choose `Decision Date`, choose `is between`, and enter
   the first and last days of the period.
3. Select `Save filters`.

The grid runs again with the grants approved in that period. The days are your organisation's, in
its time zone. Next period, change the two dates and save the filters again.

## Keep it with your other reports

The report sits in `No Folder`. To keep it with the reports you publish, select `Assign to Folder`
on its row in `Data reports`. See [Data reports](data-reports.md#assign-a-report-to-a-folder).

## Export it

1. Select `Export`.
2. Select `CSV` for a comma-separated file, or `XLS` for an Excel workbook.

The file holds the rows and columns the grid shows, every page of them. See
[Export the rows](building-a-data-table.md#export-the-rows).

## See also

- [Data reports](data-reports.md)
- [Build a data table](building-a-data-table.md)
- [Field tags and field events](../applications/field-tags-and-field-events.md)