> This is the Markdown of a Backed Help Centre page, https://admin.backed.giving/help/administrator/users/administrators-and-permissions.md. Every page is listed at https://admin.backed.giving/help/llms.txt.

> This page uses Backed's default terms, such as Funding Round and Application Template. An organisation may rename them, so read each as your organisation's own term if you've renamed it.

`People > Administrators` lists everyone who administers your organisation. Each administrator holds a set
of access permissions that decides which menus, pages and actions they see.

## Before you start

You need `Can access Users > Admins` to open the list, and `Can edit Permissions` to change what
someone else can do.

## Invite an administrator

1. Go to `People > Administrators` and select `Invite an Admin`.
2. Enter their details.
3. Tick what they can do once they accept. Only an administrator with `Can edit Permissions` can
   choose; anyone else sees the permissions the new administrator will hold.
4. Untick any email they should not receive.
5. To give them access for a limited time, choose an `Access expires on` date. It is optional, and
   the earliest day you can choose is today in your organisation's time zone.
6. Send the invitation. They choose their own sign-in when they accept.

If the address belonged to an administrator who was removed from your organisation, they get back
the permissions they held before as well as the ones you tick.

## End someone's access on a date

`Access expires on` is also on `Invite Assessor`. When the invitation is accepted, the date
moves to their access. They are emailed seven days before, and at the end of that day (11:59 pm in
your organisation's time zone) they are disabled and can no longer sign in to your organisation.
`Enable` them again to give their access back; that also clears the date.

If they are the last owner, or the only person who can manage administrators, their access is not
ended. The owners and the person are told in Backed instead, with a link to `People > Administrators`.

## Export an access review or login history

You need both `Can access Users` and `Can access Users > Admins` to see the `Export` menu at the
top of `People > Administrators`.

- `Export access review` makes a CSV of everyone with access to your organisation: their role,
  Admin Groups, permissions, two-factor, single sign-on, last sign-in, when their access expires
  and whether it has expired.
- `Export login history` makes a CSV of every sign-in to your organisation between a `From` and a
  `To` date. It goes back 13 months, so a start date older than that is refused.

Select `Export CSV`, wait while the file is prepared, then select `Download`. The file is kept for
24 hours. Each export is recorded in your organisation's audit log.

## View an administrator

Select `View` on a row to open their page: `Details`, `Signature`, `Approval Limits`, `Activity`
(when they were created, accepted their invitation and last signed in) and the `Assessments`
assigned to them. An email address they have not confirmed is marked `Unconfirmed`; emails are
still sent to it. Select `Profile` on a row to open their profile, with every role they hold in
your organisation in one place.

From their page you can:

- `Send sign-in link` to email them a link to sign in.
- `Disable` them. They can no longer sign in to your organisation; their account and permissions
  are kept and you can `Enable` them again at any time.
- `Delete` them from your organisation. Their account, their other organisations and the records
  they worked on are kept. Open tasks assigned to them are marked complete.

## Edit an administrator and their permissions

1. Select `Edit` on their page.
2. Under `Details`, change their `Name` or `Role`. The role is their title in your organisation,
   such as Grants Manager; it does not change what they can do. If they rank above you, you cannot
   edit their details.
3. Under `Signature`, upload a PNG or JPEG of up to 2 MB. Letters and contracts generated after you
   change it use the new one.
4. Under `Access Permissions`, tick and untick permissions. They are grouped as `Applications`,
   `Grants and Assessments`, `Contracts`, `Milestones and Payments`, `Reviews and Reports` and
   `Users and Settings`. Some are marked `Off by default`; an owner always keeps the permissions
   marked `An owner always keeps this.` `Can manage the Rounds profile` makes someone an owner of
   your organisation's page on Rounds; see [Your Rounds profile](../organisation/rounds-profile.md).
5. Select `Save`. You see `Access permissions saved`.

## Check your own access

Open `Your account` from your account menu and select the `My access` tab to see the permissions
you hold. Every administrator can see their own, whatever else they hold. An old link to
`/access-permissions` opens the same tab.

## See also

- [Your team](your-team.md)
- [Access configurations and role profiles](access-configurations.md)
- [Frequently asked questions about users](faq-users.md)