> This is the Markdown of a Backed Help Centre page, https://admin.backed.giving/help/integrations/accredo.md. Every page is listed at https://admin.backed.giving/help/llms.txt.

> This page uses Backed's default terms, such as Funding Round and Application Template. An organisation may rename them, so read each as your organisation's own term if you've renamed it.

Accredo is a finance system. Backed doesn't connect to it directly: it keeps the identifiers your
finance team uses for each applicant, and makes a file of a payment batch's payments that you import
into Accredo yourself. Backed never sends money. This appears only when it is turned on for your
organisation.

## Before you start

Accredo has no self-service set-up. Ask Backed support to arrange it for your organisation. Backed's
team marks the arrangement on, and can end it again; you'll find nothing to switch on in your own
`Settings`. Until it is arranged, `Export for Accredo` isn't shown.

## Record the finance system identifiers

Each applicant record keeps two identifiers, on its `Details` tab under `Finance system
identifiers`, after `Bank account`:

- `Accredo Bank Account Number`: the account Accredo pays this applicant into.
- `Microsoft Nav Vendor ID`: the applicant's vendor in Microsoft Nav, if your finance team uses it.

To change them:

1. Go to `Applications > Applicants` and select `View` on the applicant's row.
2. Under `Finance system identifiers`, select `Edit`.
3. Type up to 255 characters in each field. Leave a field blank to clear it.
4. Select `Save`.

Only administrators who can edit the applicant see `Edit`. Each shows `Not set` until it's
recorded. The Accredo number is shown in full to someone who can edit the applicant or read
Payments; anyone else sees only its last three characters, such as `•••123`. Applicants never see
either identifier.

If someone else changed the record while you were editing, Backed doesn't save over their change.
Select `Reload` to see the latest, then make your change again.

## Export for Accredo

1. Open an approved or paid payment batch.
2. Select `Export for Accredo`, beside `Export`.
3. The file downloads straight away, and a message says how many payments it holds.

`Export for Accredo` shows only while Accredo is arranged for your organisation, the batch pays
money and every payment in it is approved or paid. An in-kind batch can't be exported for Accredo:
it pays no money, so there is nothing for Accredo to pay.

To export, you need full access to every payment in the batch, as for `Export`. If your access to a
payment in it is `Read Only`, Backed says so and makes no file.

The file is a CSV with one row per payment and these columns:
`Payee name`, `Bank account`, `Amount`, `Reference`, `Particulars` and `Payment date`. The amount
includes GST, and `Reference` and `Particulars` are at most 12 characters each, as a bank statement
shows them.

Exporting doesn't change the batch's status. The export is listed with the batch's other exports
and bank files, with your name and the time.

If someone changed the batch's payments after you selected `Export for Accredo`, for example an
applicant's Accredo number was added or removed, Backed makes no file and says "The payments to
export changed. Check the list and export again." Select `Export for Accredo` again to export the
batch as it is now.

### After you export

Once a batch is exported for Accredo, editing or deleting one of its payments asks you to confirm
first, because the file you already imported into Accredo won't change. This is the same as after
`Export` or a bank file. A payment being edited while you export waits until the export is made,
then asks.

### What is left out

A payment is left out when its applicant has no `Accredo Bank Account Number`. The message after the
download names each one, for example "2 payments left out: no Accredo Bank Account Number – River
Trust, Hill School". Record the missing numbers and export again, or pay those payments another way.
If every payment would be left out, there is nothing to export and Backed says so.

## See what was exported

Each export, and each time Backed's team arranges or ends Accredo, is listed on the `Integration logs`
tab under `Settings > Profile and terms`. Filter by `Accredo` to see only these. An entry never shows an
account number. See [Integration logs](integration-logs.md).

## See also

- [Applicants](../administrator/registrations/applicants.md)
- [Exports and bank files](../administrator/payments/exports-and-bank-files.md)
- [Integration logs](integration-logs.md)
- [Frequently asked questions about integrations](faq-integrations.md)