> This is the Markdown of a Backed Help Centre page, https://admin.backed.giving/help/news/2026/2026-11-07-data-retention.md. Every page is listed at https://admin.backed.giving/help/llms.txt.

## What's new

- **Data retention.** `Settings > Data retention` lists sixteen kinds of grants record. Everything is
  off until you set a period: choose how many months to keep a record once it is closed, and whether
  it is then anonymised or deleted. `Next run` shows what the next daily run would do, and
  `Recent runs` shows what each run did. See [Data retention](/administrator/organisation/data-retention).
- **Accountability records stay out until you include them.** Audit log entries, payments, decisions
  and the other records that show how funding was decided, paid and overseen are excluded by default.
  Including one takes its own step, confirmed by typing `INCLUDE`.