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Exporting applications

Export one application as a PDF, with or without its uploaded files, export its complete record for an Official Information Act request, or prepare a bulk export of a whole round.

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Export one application

  1. Open the application and select Export as PDF, or select Export Application in the row's actions menu on the applications list.
  2. Choose what to export:
    • Export as PDF: one PDF of every page of the answers.
    • Export as PDF and Uploaded Files: one ZIP file holding the PDF and every uploaded file under its own name.
  3. Wait while Backed prepares it, then select Download.

The export is made from the answers as they are at the time.

Export the complete record for an OIA request

When you need everything held about one application, for example to answer an Official Information Act request:

  1. Open the application and select Export as PDF, or select Export Application in the row's actions menu on the applications list.
  2. Select Export complete record (OIA). The popup closes and Backed builds the record in the background.
  3. On the application's page, select Download complete record once it appears under the actions. While the record is being built, the page says so.

The complete record is one ZIP file: a PDF of each record in the application's history with every uploaded file, sorted into folders by record type, the decision record, and the application's audit entries, with a manifest listing every file. Internal comments are left out.

If the record could not be made, the page says why; select Try again to build it again. Asking again while a record is still being built follows that build rather than starting another.

Export complete record (OIA) is offered to people whose role can generate reports. You also need Full Access to the application and to any earlier stage application it came from.

Export a whole round

  1. Open the actions menu on the grant round and select Generate Bulk Export.
  2. Backed prepares the export and emails you when it is ready.
  3. Select Download Bulk Export on the round.

Only one bulk export of a round is prepared at a time. A bulk export is held for a limited time; once it has gone, generate a new one.

Other exports

The Portfolio report exports its figures as CSV or XLSX. See Portfolio.

See also

This page uses Backed's default terms, such as Funding Round and Application Template. An organisation may rename them, so read each as your organisation's own term if you've renamed it.