Audit log

Settings > Audit log lists every recorded change you may see in your organisation, newest first. Entries cannot be changed or deleted, and reading them is not recorded.

Find an entry

Filter the log by date range, actor, event class, event type, record type, record or grant round. The event classes include Application, Assessment, Conflict of Interest, Decision, Contract, Milestone, Sign-in and authentication, Configuration, Data lifecycle, Export and download, Reporting and Privacy.

If nothing matches, try a wider date range or fewer filters. Entries about records your Data Access Rules do not reach are not listed.

Read an entry

Select an entry to see its Timestamp, Actor, who they were Acting as, the Event class and Event type, the Record, a Summary, the Reason where one was given, and the Changed values.

The actor can be a person, the System, an API client, a Link holder (someone using a shared link), or Operator support: somebody from outside your organisation, such as Backed's support team, who holds no role in it.

AI assisted entries

An entry labelled AI assisted means a record was changed with an accepted or edited AI output. Its details name the capability that made the output. Select View the decision log entry to open the Decision log tab of AI assistance: from an entry's details it opens on that one entry, and from the list it opens filtered to the record. Reading the log needs Can access Organisation settings, and the log keeps references, versions and hashes, never the prompt or the output.

Export the log

Export saves the audit trail of one grant round or one application as a file, for an auditor, a review or a records request. You need Can access Organisation settings and Can generate reports to see it.

Select Export. The round you filtered the list by, and its event class and date range, are already filled in.
Choose a Grant or an Application (or your organisation's own terms for them), and the record. For an application, enter its id.
Choose CSV or Excel (XLSX), and narrow the From and To dates or the Event class if you want to.
Select Export, wait while the file is prepared, then select Download.

The file holds every entry your Data Access Rules reach, exactly as it was recorded: no entry can be changed afterwards, so an export taken later shows the same entries. Only you can download the file you asked for. If the round or application is outside your Data Access Rules, or the trail is too large for one file, the dialog says so; narrow the dates and try again.

Exporting the audit log

An export has one row for each changed field of each entry. An entry that changed no field, such as a sign-in, has one row with the three change columns empty. The file has 17 columns:

Column	What it holds
`Entry ID`	The entry's number.
`Timestamp`	When it happened, with your organisation's time zone offset.
`Actor`	Who did it, or `System` for something Backed did on its own.
`Actor role`	The role they held.
`Acting as`	Who they were acting for, if anyone.
`Event class`	The class, such as `Application` or `Decision`.
`Event type`	What happened, in your organisation's terms.
`Subject record type`	The kind of record the entry is about.
`Subject record ID`	That record's number.
`Subject record name`	That record's name.
`Related records`	Other records the entry belongs to.
`Field`	The field that changed.
`Previous value`	Its value before, or `Redacted` if the value is hidden.
`New value`	Its value after, or `Redacted` if the value is hidden.
`Reason`	The reason given, if any.
`Channel`	How the change was made.
`IP address`	The address it came from. The list on screen does not show it.

Your exports

Exports, beside Export, lists the audit log exports you asked for in the last 24 hours, newest first, with when you asked, the record and whether it is a round or an application, the format, its status, how many entries and rows it holds and when the file expires. Each file is kept for 24 hours.

Select Download on an export that is Ready. An export still Waiting or Being built has no Download yet; open Exports again later. A file that has expired says so: export it again. Only you see and download your own exports. You need Can generate reports, as for Export.

Export one record's history

The history of an application, a milestone, a contract and a payment each has its own Export. It saves that record's history as a CSV or Excel file, using the filters the history shows at the time, and the file downloads at once. You need Can generate reports and access to the record. A history too large for one file says so: narrow the filters and export again. See An application.