Allow a late submission

Once a grant round closes, applicants can no longer start or submit. Late access lets you give one applicant their own deadline instead, with a reason, so they can do it themselves rather than you completing the application on their behalf. The round stays closed for everyone else. Grant, Application and Applicant are your organisation's own terms if you've renamed them.

Before you start

• The round must be closed. The Late access tab appears on a round once its closing date has passed, including during any grace period.
• You need Can access Funding Applications, with Full Access to the round's applications. With Read Only access you can see the Late access list, but Backed refuses to allow or revoke late submission.

Allow late submission for an applicant who has not started

1. Open the round and select the Late access tab.
2. Select Allow late submission.
3. Choose the applicant. Only approved applicants with no application in the round are listed; use Search applicants to narrow the list.
4. Enter the Deadline, a date and time in your organisation's time zone, and the Reason. Both are required.
5. Select Allow late submission.

The applicant's users are emailed with the deadline and the reason. Until the deadline, the round shows as open to them, with "Late submission allowed until …", and they can start, edit and submit.

Allow late submission for an application that has started

1. Open the application.
2. In Actions, select Allow late submission. It appears on a draft application in a closed round.
3. Enter the Deadline and the Reason, then select Allow late submission.

To reopen an application that was already submitted, use Unlock with message instead.

See and revoke late access

The Late access tab lists each applicant with late access: their application, or Not started, the deadline with Open or Lapsed, the reason and who allowed it. A lapsed entry stays listed until you revoke it. To give more time after a deadline has passed, allow late submission again.

Select Revoke and confirm to end an applicant's late access. Anything they already submitted stays submitted.

The Late mark

Any application submitted after the round closed is marked Late, whether it was submitted under late access, after Unlock with message or by you on the applicant's behalf. An application started before the close and submitted within the grace period is on time. The mark shows on the application with the reason, and in the Late column of the applications lists, which you can add under Columns.