Funds in payments

Award and pay > Payments > Funds shows what each fund has and owes, and the payments made from your funds. It only reads: you change a payment's fund on the payment itself.

This appears only when it is turned on for your organisation. It needs both the Payments and Funds modules, and you need the Can access Payments permission. Labels that name Fund and Payment use your organisation's own term if you've renamed it.

See each fund's balances

Balances lists every fund, each in its own currency:

• Distribution Amount: what the fund has to give.
• Paid Amount: what has been paid from it, less any refunds received.
• Available Amount: the Distribution Amount less the Paid Amount.
• Unpaid: payments that are Pending Approval or Approved.

Select a fund's name to open its record. The Totals lines at the bottom add the funds up, one line for each currency. Amounts in different currencies are never added together.

Find a payment

Payments lists the payments that carry a fund, newest Paid Date first.

1. Choose a fund under Fund, a status under Status, or both. Only the payments that match are listed.
2. Select the name in a payment's Batch column to open its batch. A payment on no batch shows —.
3. Select Load more to read the next fifty.

Only payments for funding rounds you can see are listed. The figures in Balances always count every payment.

Change a payment's fund

While a payment is Pending Approval you can change its fund in two places: its row when building a payment batch, and its Edit form. You can also name a fund on Add Payment.

Once a payment is approved its fund can't change. It shows "This payment's Fund can't change once the payment is approved." A fund must be in the payment's currency: a fund in another currency is refused and the message names both currencies.

See also

• A fund's record and its child funds
• Allocating applications to funds
• Building a payment batch