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Privacy evidence for shared Backed profiles

Export every applicant profile shared with your organisation and every consent withdrawn, with the notice in force, for your privacy records.

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When your organisation accepts Backed profiles, applicants can share answers from a profile they keep at Backed. Settings > Organisation > Privacy evidence is where you take the record of those shares for your privacy files: who shared what, under which notice, and who withdrew consent.

Before you start

You need to be able to view the organisation's settings. The page appears as a tab of Settings > Organisation.

Export the evidence

  1. Go to Settings > Organisation and open the Privacy evidence tab.
  2. Select Export CSV. The file downloads to your device, and the export is recorded in the audit log.

The file has one row for each share, update and withdrawal:

  • Received: when the share or withdrawal arrived.
  • Applicant: the applicant it came from.
  • Action: a profile shared, an update shared, or consent withdrawn.
  • Consent record: the consent the share was made under.
  • Field and Field version: each answer shared, by key and version, with a digest of its value rather than the value itself.
  • Notice version: the version of the Profile sharing notice the applicant accepted.
  • Retention applied: the retention your organisation applies to applicant records.

One applicant's shares are also on the Sharing tab of their record.

See also

This page uses Backed's default terms, such as Funding Round and Application Template. An organisation may rename them, so read each as your organisation's own term if you've renamed it.