All payments

All payments lists every payment you can see, newest paid first: those in a payment batch, and those made outside one, such as a payment added on a milestone's page or one your accounting system recorded. Open it from the All payments tab beside Payment Batches under Award and pay > Payments.

This appears only when it is turned on for your organisation, and you need the Can access Payments permission. You see only the payments you can see in Payment Batches. Labels that name Application and Milestone use your organisation's own term if you've renamed it.

What each row shows

• Recipient, the Application number and the Milestone the payment pays, where it has one.
• Amount and GST in the payment's own currency, such as AUD 1,250.00. An in-kind payment shows its declared value.
• Paid date and Status: Pending Approval, Approved, Paid or Voided.
• Batch: the payment batch it was paid in, which opens the batch's page. It is blank for a payment made outside a batch.
• Bill: the bill number in your accounting system and its sync status, Synced, Not synced or Flagged for manual sync only. No bill yet means no bill has been made for it. A payment your accounting system recorded against a payment's bill shows that bill. Only bills in the accounting system you're connected to now are shown: after you connect to a different one, bills made in the old one no longer appear.
• Refunds: what has been Received back and what is still Expected, for a payment with refunds.

Choose more or fewer columns with the column chooser, such as the payment's Type.

Find the payments for a month

• Set Paid date to the month's first and last days.
• Use Status to show only Paid payments, or any other status.
• Use Batch to show only payments In a batch or those with No batch. Leave it empty to see both.
• Select Advanced filters to find the payments of one batch with Payment batch, or of one funding round.
• Search by batch title or payment reference.

Export the list

Select Export to download the list as a CSV file, with the filters, search and sort you have set. The file has each payment's bill status and its refunds received and expected in their own columns.

An export holds at most 5,000 payments. If your list has more, you're asked to narrow it: set a shorter Paid date range, such as the first half of the month, export it, then export the rest.

Export needs the Can access Payments permission and Can generate reports or Can generate document reports. Every export is recorded in the audit log.

See also

• Payment batches
• Refunds, repayments, holds and void and reissue
• Exports and bank files