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Cashflow

See unpaid cash payments by the month they are scheduled for, in each currency, and the in-kind deliveries still to come.

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Cashflow shows what your organisation still has to pay: every payment in a batch that is not yet paid, grouped by the month it is scheduled for. It is a planning view. Nothing on it changes a payment.

This appears only when it is turned on for your organisation, and you need the Can access Payments permission. You see only the payments you can see in Award and pay > Payments.

Read the cash by month

Cash by month has one row for each month and currency, earliest month first. Each row shows the Amount, the GST Amount and how many Payments it counts.

  • Each currency is totalled on its own row. Backed never converts an amount or adds two currencies together, so a month with payments in AUD and NZD has two rows.
  • Payments with no scheduled date are listed last, under Unscheduled.
  • A payment leaves Cashflow once it is paid or voided.

Set or clear a scheduled date

A payment's scheduled date is the day you plan to pay it. It never changes the payment date.

  • In a batch that is Draft or Sent for Review, enter the date in the payment's Scheduled date on Payees and amounts. It saves when you leave the field. Select Clear to take it off. A milestone payment starts with the milestone's due date. See Building a payment batch.
  • On a milestone's page, select Edit on the payment, enter the Scheduled Date or select Clear, then save. This works while the payment is Pending Approval or Approved. See Paying a milestone from its page.

A paid or voided payment keeps the scheduled date it had.

Read the in-kind schedule

In-kind schedule lists the goods and services still to be delivered, by the month they are scheduled for, with those not yet scheduled last. Each row shows the Description, the Quantity and Unit, the Declared value in its currency, the applicant, the application number, the Scheduled Date and the Status (Unprocessed or Processing).

In-kind deliveries are never counted in the cash figures. See In-kind grants.

Narrow and export

  1. Choose a grant round under Grant, or a Payment Type (Milestone Payment, Application Payment or Contact Payment). Both sections follow the filters.
  2. Select Export CSV to download the same payments, one row each, under the same filters. An export holds at most 5,000 payments; narrow the filters to export more.

See also

This page uses Backed's default terms, such as Funding Round and Application Template. An organisation may rename them, so read each as your organisation's own term if you've renamed it.