Assess as admin

An administrator can work on an assessment for the assessor it is assigned to, for example to enter scores from a paper form. Everything you do is recorded as made on their behalf.

Labels that name Application, Assessment and Assessor use your organisation's own term if you've renamed it.

Work on an assessment for an assessor

1. Open the assessment from the assessment round's Assessments tab, or from Assess > Assessments.
2. Select Act as Assessor.
3. The page shows The Application beside the Assessment Form. Answer the questions; each scored field shows its Score.
4. Answers save automatically. Submit the assessment when it is complete; the page confirms it was submitted on the assessor's behalf.
5. Select Back to the Assessment.

The first saved answer starts a pending assessment.

In a round that uses blind review you see the application's real answers, and a banner says the assessor can't see the hidden ones.

Correct a submitted assessment

A submitted assessment's scores are locked. When you change one on the assessor's behalf, Backed first asks for a Reason for change. You are asked once per visit: the reason is recorded with every change you then make on the page, and the audit log shows it beside each revised score. If you Cancel, nothing is saved.

Reopen a submitted assessment

To let the assessor change their own submitted assessment, open it and select Reopen. You need permission to edit all assessments; Reopen is offered only on a submitted assessment you can reopen.

1. Enter the Reason for reopening. It can't be left empty.
2. Select Reopen. The assessment goes back to Assessing and the assessor is emailed your reason.

If a decision has already been sent for the application, the dialog names it. Reopening doesn't change the score that decision used.

Versions

Once an assessment is submitted, its page shows Versions. Each submission is listed as Version 1 of 2, Version 2 of 2 and so on, with who submitted it and when, its total score, its scores and its answers. A version that was reopened shows who reopened it and the reason; one the assessor amended shows their note. The last version is the current one, and its score is the one the application's score uses.

An assessor can also take back their own submission for a few minutes after submitting, or amend it until the round closes, if the round's Workflow step allows it. See Assessment rounds.

When you can't

If the round uses a Decision to assess or a Conflict of Interest declaration, the assessment can't be changed until the assessor has answered those steps.

If the assessor changes the assessment while you are working on it, the page shows the latest answers.

See also

• Assessment rounds
• Audit log