Publishing awarded grants

Decide > Publication lists the approved grants your organisation reports on. Backed produces each file; you upload it to GrantConnect or the NSW Grants and Funding Finder, or publish the 360Giving file on your own website. Backed never sends a file anywhere for you.

Before you start

An Administrator turns each publication on in Settings > Profile and terms > Jurisdiction reporting:

• GrantConnect (Commonwealth)
• NSW Grants and Funding Finder
• Open data (360Giving), with your 360Giving identifier prefix, your organisation identifier and the licence you publish under

Each grant round then records what its publication needs in the round's Reporting panel, such as GrantConnect's GO ID, or Publish to 360Giving and the field that describes each grant.

The page shows a tab only for each publication that is turned on. If none is, the page tells you where to turn one on.

The lines

Each tab lists the approved grants for that publication: the application, its recipient, the grant round, the amount and, for GrantConnect and NSW, the date it's due.

• A grant is due once its offer is accepted, or once its contract is executed if your organisation uses Contracts. GrantConnect lines are due 21 days later, NSW lines 45 days later. Until then the line reads Not yet due.
• Overdue marks a due line past its due date.
• A grant whose decision is revoked reads Withdrawn and is left out of every later file.

Gaps

A line that is missing something its file needs shows each gap under its status, such as No ABN, No GO ID or No grant dates. GrantConnect publishes recipients' names, so a grant to an individual is a gap there until you exclude it. The NSW and 360Giving files never name, address or contact an individual: they read Individual recipient.

Fix a gap where it comes from: the applicant's registration for an ABN, the round's Reporting panel for a GO ID, the contract for its dates.

Exclude a grant

To leave a grant out of a publication, select Exclude… on its line, give a reason and select Exclude. A reason is required, and it's kept with the publication record. Select Lift exclusion to include the grant again.

Produce a file

Select the button at the top of the tab: Export for GrantConnect, Export NSW files or Publish 360Giving file.

While any due line on the page has a gap, the button is unavailable and the page says how many gaps are left. If a line you can't see still has a gap, the page lists each line that stops the file and its gaps instead of producing it. Fix or exclude each one, then try again.

A GrantConnect or NSW file marks every line it holds Exported. A 360Giving file holds every published grant each time, so its lines don't change.

The publication log

Publication log lists every file produced for the open tab, newest first: when, who by, how many lines, the total and the licence. Each row has a download for every file it produced, so you can download an earlier file as well as the latest. A file still being built reads Preparing… until it's ready.

Who can do this

Anyone who can see Funding Decisions can see the lines and the log. Excluding a grant, lifting an exclusion and producing a file also need permission to generate reports. You see only the grants of the rounds your data access lets you see, and a log row only if you can see every round it holds.