The fund list

Plan > Funds lists every fund your organisation manages. Each row shows how much the fund has to distribute, how much it has paid and how much it has left.

This appears only when it is turned on for your organisation. It needs both the Payments and Funds modules, and you need the Can access Payments permission. Labels that name Fund use your organisation's own term if you've renamed it.

What each row shows

The list opens sorted by Name, with these columns in this order:

• External ID: the fund's ID in your other systems, if it has one.
• Name. Select it to open the fund's record.
• Distribution Amount: what the fund has to distribute.
• Paid Amount: what has been paid from it. A refund you have received comes off it; a voided payment never counts.
• Available Amount: the Distribution Amount less the Paid Amount.
• Anonymous: Yes when the fund's donor is kept anonymous.
• Anonymous Name: the name shown in place of the donor's.
• Tags.

Each amount is in the fund's own currency, shown with its code, such as AUD 10,000.00 or NZD 3,000.00.

Your own fund columns

Any custom fund field marked Display in list appears after Tags, in the order the fields are set up, headed by the field's own label. A fund with no value for that field shows a blank cell.

If you can add funds, select Settings at the top of the list to set up these fields and choose which are columns. See Fund settings and custom fields.

Totals

The last row totals Distribution Amount, Paid Amount and Available Amount over every fund that matches your search and filters, not only the page you are on. When your funds are in more than one currency, each column shows one total per currency, such as AUD 15,000.00 · NZD 3,000.00. Amounts in different currencies are never added together.

Find a fund

• Search by the fund's name, its anonymous name or its External ID.
• Use the Tags and Fund Type filters. Advanced filters adds Parent Fund and Anonymous.
• Select any column heading to sort by it.

Choose your columns

Select Columns to choose which columns you see. Name is always shown. Your choice changes only your own view, and Use the default columns puts the list back as it was.

Add a fund

Select New Fund at the top of the list to add a fund. See Add or edit a fund.

Open a fund

Select a fund's name to open its record. Its Overview tab shows the fund's own amounts and description, and its Child Funds tab shows every fund below it with the amounts added up per currency. See A fund's record and its child funds.

Where the money comes from

Select Sources of funds at the top of the list to record the upstream agreements and funds your grants are paid from, and to attribute each approved application across them. See Sources of funds.

Distribution cycles

If you can create payment batches from funds, select Run Distribution Cycle at the top of the list to distribute every fund whose next distribution date has come. See Run a distribution cycle.

See also

• Add or edit a fund
• A fund's record and its child funds
• Sources of funds
• Fund settings and custom fields
• Run a distribution cycle
• Payments

Import from a file

If you can add funds, the Import menu is beside New Fund. Import Funds updates amounts and can add funds from a CSV file, and Import valuations records market values from one. Either way you see every row before anything changes. See Import fund amounts and valuations.