Sources of funds

A source of funds is where the money for your grants comes from. Recording your sources lets you say, for each approved application, whose money it is, and see what each source has paid for across a round or a program.

A source is one of two kinds:

Upstream agreement: an agreement with a funder that gives your organisation money to regrant, such as a government program. You record the funder, the reference, the amount, its currency, its period and any restrictions.
Fund: one of the funds in Plan > Funds. Its amount is the fund's Distribution Amount, in the fund's currency, and a fund can back only one source.

This appears only when it is turned on for your organisation. It needs both the Payments and Funds modules. Labels that name Fund, Application, Grant or Program use your organisation's own term if you've renamed it.

Before you start

To add, change, close or delete sources, attribute an application or set a round's default split, you need Can access Payments.
To read an application's Sources of funds panel you need Can access Funding Applications; to read the totals on a grant's or program's page you need Can access Grants.

The list of sources

Go to Plan > Funds and select Sources of funds at the top of the list. Each source shows its Kind, Name, Amount, Attributed (what its lines come to), Headroom (what it has left), Period and Status, Open or Closed. A source carrying an application whose lines come to more than its approved amount shows Over-attributed.

Select a source's name to open it. Its page shows its details and every application attributed to it, each with its Approved amount, its Basis, its Line and the Amount attributed.

Add a source

Select Add source.
Under Kind of source, choose Upstream agreement or Fund.
For an upstream agreement, enter the Upstream funder, the Agreement reference, the Amount and Currency, the Period start and Period end, and any Restrictions. For a fund, choose it from Choose a Fund; its Distribution Amount and currency are read from the fund.
Select Add source.

The kind of a source cannot change once it is added.

Change a source

Select Edit on its row, change what you need and save. The amount can't go below what is already attributed to the source, and its currency can't change while lines or a default split use it. If someone else changed the source while you had it open, Backed says so: select Reload to see their changes, then make yours again.

Close or delete a source

Close stops a source taking any new line or default split. The lines it already holds stay, and so do its totals. Close a source whose agreement has ended or whose money is spent.
Delete removes a source that nothing uses. A source still used by an attribution line or a round's default split can't be deleted, because that would rewrite whose money those grants were; Backed says so, and you close it instead.

A fund that is a source of funds can't be deleted from Plan > Funds either. Delete the source first.

Attribute an application

The Sources of funds panel sits on an approved application's page. It shows the Approved amount, each line, the Attributed total and what is Unattributed. Unattributed is your organisation's own money: the approved amount less the attributed total. The panel appears only once the application has an approved amount.

Select Edit lines.
Under New line, choose a source from Choose a source and select Add line.
For each line choose its basis: Percent of the approved amount, or a fixed Amount.
Select Save. Remove takes a line out before you save.

Backed refuses the save, and keeps nothing, when:

the lines come to more than 100% of the approved amount;
a line is more than its source has left;
the source is closed, its period doesn't include the decision date, or its currency is different from the application's.

When the approved amount changes later, percentage lines follow it and amount lines stay as they are. If the lines then come to more than the approved amount, the panel shows Over-attributed. Nothing is trimmed for you: lower or remove a line.

For a Fund source, the line is also the application's allocation from that fund, so the fund's own figures read the same amount.

A round's default split

A round can hold a default split: a percentage per source that each application approved after you save it takes as its lines. Open the round's Edit & Publish, go to its last step, Publish Grant, and find Default split for new grants below it.

Use Add a source to the split to add each source, and enter its percentage.
Select Save split.

Changing the split never rewrites an application that already has lines. If a source in the split has closed or its period has passed when an application is approved, that application is left unattributed for you to attribute by hand.

Totals for a round and a program

On a grant's page, below the Framework panel, Sources of funds totals each source over the round's approved applications: the approved amount, what is attributed, and Paid to date (each paid payment multiplied by the line's share). The Default split for new grants section below the totals is closed until you open it.

A program's page shows the same totals over every round in the program. Each application is counted once, and amounts in different currencies are never added together.