Checklist - Payments

Ready for your payments to go live?

Ensure you've double checked the following:

1. Fill in your bank file settings under Settings > Profile and terms > Payments: ABA files (Australian dollars), or the NZ Direct Credit group for New Zealand dollars.
2. Verify each recipient's bank account where it is kept: a payment under a contract that keeps a bank account is paid into the contract's account, so select Verify beside its Unverified badge on the contract, choose how you checked it, then select Verify bank account.
3. A payment under a contract that keeps no bank account, or with no contract (such as a Contact Payment), is paid into the account on the applicant's record: select Verify there, choose how you checked it, then select Verify bank account.
4. Where Verify isn't offered (it needs the Contracts module), confirm the accounts when you approve: on the batch's Submit step, under Bank accounts to confirm, choose how you checked them and tick "I have verified these bank accounts".
5. Create your first batch: Create Payment Batch under Award and pay > Payments, with today's date in its title.
6. On the batch's Submit step, choose Send it to someone else for review, so the person who approves it is not the person who prepared it.
7. Once the batch is approved, select Bank file on its page, then Make bank file, and upload the file to your bank.
8. When your bank has paid the batch, select Mark as Paid on its page.
9. Then reconcile: on All payments, set Paid date to the day it was paid and Status to Paid, select Export, and tick each payment off against your bank statement.

This appears only when it is turned on for your organisation. Labels that name Payment Batch, Contract and Applicant use your organisation's own term if you've renamed it.

See also

• Payment batches
• All payments
• Verifying bank accounts
• Reviewing and approving a payment batch
• Exports and bank files
• A payment batch's page and marking it paid
• Payment permissions and separation of duties