Applicant profiles and sharing

An applicant profile keeps the answers funders ask for, such as an organisation's legal name and ABN or your own contact details, in your Backed account. Nothing in a profile reaches an Organisation until you choose to share it, answer by answer. Your account shows two tabs for this: Applicant profiles and Sharing.

These tabs appear only when applicant profiles are turned on. When they are off, your account shows its usual tabs and nothing here.

Before you start

Open your account: select your name, then Manage your account. You need nothing else: every profile is yours alone, and no Organisation sees it.

Create a profile

1. Open Applicant profiles and select Create a profile.
2. Under Who is this profile for?, choose An organisation for an organisation you apply for, or Yourself for when you apply as an individual.
3. Enter a Profile name. Only you see it; it helps you tell your profiles apart.
4. Select Create a profile. The profile opens on its own page.

Answer the standard fields

A profile's page lists the Standard fields: the same questions, with the same labels, that a funder's form asks when it uses a standard field. Answer the ones you want to keep, and leave a field blank if you would rather not keep it here. Select Save profile. You see Profile saved.

If you have the profile open in two tabs and save in both, the second save is refused so that neither overwrites the other. Reload the page to see the latest answers, then make your change again.

Delete a profile

Select Delete profile on the profile's page, then Delete profile again to confirm. The profile and its answers are deleted from your account. Organisations keep what you already shared with them, and your sharing register keeps its record of each share.

See what you shared

Sharing is your sharing register. For each Organisation it lists each time you shared a profile, shared an update or withdrew consent: the Date, the Action, the Profile, how many Answers shared, and the Notice you agreed to. Select the notice to read the version you accepted. Where the Organisation gave a privacy policy, its link is under the Organisation's name.

The register records which answers you shared and when, never the answers themselves.

To keep a copy, select CSV or PDF beside Download register.

Share your changes with an Organisation

When you change an answer you already shared, the Organisation's entry in Sharing shows Update followed by the Organisation's name.

1. Select it. You see only the answers that changed since you last shared.
2. Untick any you do not want to send, then select Share changes.

Nothing is sent unless you do this. When the Organisation already has your latest answers, its entry says so.

Withdraw consent

1. In Sharing, select Withdraw under the Organisation.
2. Select Withdraw consent to confirm.

Your profiles are not shared with that Organisation again unless you choose to share. The Organisation keeps what you already shared, under its own privacy policy and retention. If consent was already withdrawn, for example from another tab, the confirm says so and nothing changes.

See also

• Your profile
• Registering