The probity checklist

Decide > Probity checklist holds one checklist per grant round, built on the Commonwealth Grants Rules and Principles. Some items Backed checks for you from the round's records; the rest an Administrator confirms and signs for.

Open a round's checklist

Choose the grant round at the top of the page. You can also open it from the round itself: select ⋮ on the round, then Probity checklist.

Automatic checks

Backed reads these each time you open the page, and the page says when it last checked:

• Every approved grant has a recorded decision rationale. This reads Not available yet until decision rationales are recorded in Backed.
• Every assessment has a conflict of interest declaration, for rounds that ask assessors to declare.
• Every decision was sent within its sender's approval limit.
• Guidelines are published on the landing page: the round is published, its landing page is public and it links at least one file.
• Awarded grants are reported on time: no GrantConnect or NSW publication line is overdue. This reads Not available yet while neither publication is turned on.

Each check reads Pass or Fail. A failing check lists every record that fails it, with what is wrong, and each record links to its page so you can fix it. Open the checklist again to see the result.

Attestations

Four items need a person to confirm them:

• Value for money is documented
• The approver was briefed in writing
• Records of the decision are retained
• Risks were assessed in proportion to the grant

Select Attest… on an item, choose Attested or Not applicable, add a note if you want to, and select Save. Your name and the date are recorded with the item and printed on the PDF. To change what you recorded, select Change…. To clear it, select Reopen.

If someone else changed the item since you opened the page, Backed says so and shows you their change.

Download the PDF

Select Download PDF. Backed prepares the checklist as it stands at that moment, with the date, each check's result, the failing records and every attestation with its name and date. When it's ready, the download appears on the page. Ask for a new one after any change.

Who can do this

Anyone who can see Funding Decisions can see the checklist for the rounds their data access lets them see. Attesting an item also needs permission to send funding decisions. Downloading the PDF also needs permission to generate reports.