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The decision register

See every funding decision across your grant rounds in one list, with who recommended, reviewed and sent each one, and export it as CSV or XLSX.

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The Register tab, first in the strip above Publication, Probity and Appeals, lists every decision your organisation has recorded, across all grant rounds. There is one row for each application a decision covers, whether the decision was sent, is waiting in the decline queue, was revoked or was deferred.

What each row shows

  • Application, applicant and grant round, and the decision's outcome.
  • Amount requested and Amount granted, with the round's currency code, such as JPY 12,500. The totals under Amount granted have one line per currency and are never added together. See Currencies.
  • Status: Sent, Queued, Revoked or Deferred. Select the status to open the decision. A deferred row also says who deferred it, when, and the reason they gave.
  • Appeal: the application's latest appeal, if it was appealed: Submitted, Under review, Upheld or Dismissed, and its reviewer. Select the status to open the appeal. See Appeals.
  • Recommendation: Approve, Review or Decline, and when it was recorded. This is the recommendation as it stands now. Recorded or changed after the Decision was sent means it was recorded or changed after this row's decision went out, so it is not what the decision-maker saw. Record or change one with Record recommendation on a decision's Notification Details step (see Funding decisions).
  • Recommender: the person who recorded the recommendation. Where nobody recorded one, it names the person who created the decision.
  • Recommendation rationale: why they recommended it, in their words. A long rationale shows its first three lines; select Show more to read the rest.
  • Review requests: everyone asked to review the decision, in the order they were asked, with when each was asked and when they finished.
  • Decision-maker: who sent the decision and when, and whether it went with Approve and Send or Send.
  • Approval limit relied on: the approval limit the sender held at the moment they sent it. A later change to their limit does not change this. Decisions sent before Backed kept this read Limit at send not recorded.
  • Created, Sent via and Letter generated, so you can follow each decision from the day it was created to the day its letter was made.

Use the column picker to choose which columns you see.

Filter the register

Filter by grant round, program, outcome, status, sent date, decline reason or reviewer. Choose Deferred under Status to see only deferred decisions.

Export the register

Select Export CSV or Export XLSX. The file holds the decisions that match your filters, in the columns you have on screen. Tick Probity columns first to export the fuller probity set instead, which is the same whichever columns you see. Backed prepares the file in the background, and a download link appears on the page when it's ready.

Export a round's decision record

The decision record sets out how a round's decisions were reached, with the audit entry behind each fact.

  1. Filter the register to one grant round. Decision record appears beside Export XLSX. It does not appear for several rounds or for none.
  2. Select Decision record. Backed says Preparing the decision record. This can take a minute.
  3. When it says The decision record is ready., select Download PDF or Download CSV.

If the round holds no sent decision you can see, Backed says There is no sent decision here that you can see, so there is nothing for a decision record to hold. and makes nothing.

Who can do this

Anyone who can see Funding Decisions can see the register for the grant rounds their data access lets them see. Exporting it, or a round's decision record, also needs permission to generate reports.

See also

This page uses Backed's default terms, such as Funding Round and Application Template. An organisation may rename them, so read each as your organisation's own term if you've renamed it.